Review Vacancy
AgencyTaxation & Finance, State
TitlePayroll Assistant ( NY HELPS )
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $41399 to $50884 Annually
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
NON-COMPETITIVE MINIMUM QUALIFICATIONS:
One year of payroll experience, which included computing time worked, salaries, and deductions.
This position may be filled as a one year traineeship as SG-6 to SG-9. There are no minimum education or experience requirements for this traineeship.
COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55-b/c service in a title SG-4 or higher and otherwise eligible for transfer under Civil Service Law.
Duties Description • Review personnel transactions for accuracy; process transactions in the appropriate human resource and/or payroll computer system(s) in a timely manner in order to meet payroll submission deadlines and certification criteria.
• Independently compute the less complex salary calculations, increment codes, and anniversary dates in accordance with contract provisions and OSC and Civil Service guidelines, policies and procedures.
• Assist in researching inquiries from employees, Administration staff, and control agencies.
• When required, follow-up on various personnel transactions with appropriate parties including Administration staff, Personnel Bureau staffing representatives, Civil Service and The Office of the State Comptroller (OSC).
• Responsible for other wage and deduction information and processing of related transactions in the appropriate computer system(s) i.e data entry of special payments, direct deposits, withholding tax forms etc.
o Process lump sums into HRIS/PayServ
• Run and review PayServ queries and Control D Reports – Take appropriate action
• Monitor and respond to inquiries received in both personal and shared email boxes
• Update or change information in the human resource and /or payroll systems as necessary.
• Effectively communicate via telephone, in person, e-mail, fax and written correspondence.
• Process retirement applications in the NYS Retirement Online System (backup)
• Verification of Employment (VOE) requests, PSLFs, unemployment Insurance, NF6, etc. (backup)
• Miscellaneous duties as directed by management
• Comply with Agency's time and attendance requirements.
Additional Comments Work hours and Telecommuting options to be discussed during the interview.
New York State is an equal opportunity employer. It’s the policy of the state of New York to provide for and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender, sexual orientation, marital status, or an arrest or criminal conviction record unless based on a bona fide occupational qualification or other exception.
Some positions may require additional credentials or a background check to verify your identity.
Email Address tax.sm.Tax.Recruitment.Team5@tax.ny.gov
Address
Street WA Harriman State Office Campus
Notes on ApplyingQualified Candidates should submit a letter of interest and resume, including current title and how you qualify. Please reference the vacancy ID number, job title and the Office Human Resources -Payroll with your response.
If eligible via 55-b/c please provide a copy of your active Letter of Eligibility with your response.