Review Vacancy
TitleContract Management Specialist 1/Trainee 1/2 - Albany
Occupational CategoryAdministrative or General Management
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $49363 to $82656 Annually
Appointment Type Contingent Permanent
Minimum Qualifications MINIMUM QUALIFICATIONS:
NY HELPS Minimum Qualifications:
Contract Management Specialist Trainee 1: A bachelor's or higher degree.
Contract Management Specialist Trainee 2: A bachelor's degree and one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Contract Management Specialist 1: A bachelor's degree and two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms.
Minimum Qualification Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at https://www.cs.ny.gov/help/ (copy and paste in browser) to register today, in three easy steps.
Competitive Minimum Qualifications:
If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications:
To be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office will contact you via phone.
55 B/C Qualifications:
This position is designated 55b/c and is subject to verification of applicant eligibility. Please provide a copy of your 55b/c letter when applying. You must meet the open competitive qualifications from the most recent examination announcement.
Reassignment Qualifications:
Current Department of Labor employees only, with at least one year of permanent, contingent-permanent, or 55b/c service in a Contract Management Specialist 1, if you have less than one year, you must be reachable on the current Contract Management Specialist 1 eligible list for this location, if one exists.
52.6 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 13 or higher determined to be administrative by Civil Service.
70.1 Transfer Qualifications:
One year of permanent or contingent-permanent as a Grade 11 or higher determined to be similar by Civil Service.
70.4 Transfer Qualifications:
One year of permanent or contingent-permanent service as a Grade 11 or higher and a passing score on PCO or PATT exam and has a bachelor’s degree may be eligible for appointment. Note: Candidates must not have failed the most recent examination for this title. Appointments are made at the Contract Management Specialist Trainee 1 level.
Note: For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/ .
Preferred Qualifications:
Ability to initiate and maintain relationships across a diverse set of stakeholders.
Duties Description STANDARD DUTIES: Under the direction of a Contract Management Specialist 2, the incumbent’s duties will include but not be limited to:
• Identify appropriate contract vehicles for use in procurements;
• Perform procurements of goods and services;
• Participate in the development of Requests for Proposals (RFPs), Invitation for Bids (IFBs), Mini Bids, Request for Quotes (RFQs) and Single/Sole Source procurements.
• Provide procurement support on the development of Statements of Work (SOWs) by program areas and clusters as needed;
• Process Purchase Requisitions in the Statewide Financial System (SFS);
• Prepare, update and maintain procurement records;
• Update internal procurement tracking spreadsheets and databases;
• Participate in vendor meetings pertaining to current or prospective procurements;
• Monitor shared mailbox(es);
• Identify and process required PO Change requests as needed;
• Provide guidance to agency program staff in the contract development, approval, execution, and amendment process;
• Complete P-card purchases as requested and reconcile charges monthly through SFS;
• Provide information requested for Office of the State Comptroller audits;
• Perform the full range of supervisory responsibilities, as assigned.
• Perform other duties as assigned.
Additional Comments If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-457-4272, BSCHR@ogs.ny.gov
Telecommuting will be discussed in the interview.
Some positions may require additional credentials or a background check to verify your identity.
Fax EFax: 5184742871@fax.ny.gov
Email Address labor.sm.personnel.jva@labor.ny.gov
Address
Street New York State Department of Labor
Harriman State Campus, Building 12, Room 561
Notes on ApplyingAll candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by May 8, 2024 and submitted via email to labor.sm.personnel.jva@labor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12240. You must include, Vacancy ID #157094, Contract Management Specialist 1 / Trainee 1/2, in the subject line of your email. Failure to do so may result in a delay of processing your application.
Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.
New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.
If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, and Inclusion (ODEI), Building 12, Albany, NY 12240 (Phone (518) 457-1984 and/or fax (518) 485-2575.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.