Review Vacancy
AgencyParks, Recreation & Historic Preservation, Office of
TitleOffice Assistant 1 (two positions available) *NY HELPS
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $35177 to $43521 Annually
Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*
There are no minimum education or experience requirements for this position.
Transfer Candidates: One year of permanent competitive or 55b/c service as an Office Assistant 1, SG-6, and eligible to transfer.
Additional Comments:
*For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. transfer in accordance with Civil Service Law.
If verifiable, we will accept and prorate appropriate part-time and volunteer experience.
Duties Description Under the direction of the Regional Director of Finance, the incumbent would support the Regional Finance Office in the revenue department.
Duties include, but are not limited to:
• Compile and prepare financial data related to utilities, reimbursements, staffing, refunds, contracts etc.
• Process Vendor requests for payment and assist Park Staff with verifying accuracy on procurement records.
• Approve vouchers verifying all information is accurate and respond to incorrect charges and coding in ESettlements.
• Process Direct Pays, interagency payments, and employee reimbursements.
• Receive orders, schedule deliveries, ensure delivery tickets match Invoices for goods/services and prices are accurate pertaining to State Contracts.
• Reconcile procurement card transactions and assign charges to correct facility and funding source.
• Invoice Permit Holders and/or Licensed Vendors for monthly utility usage.
• Audit Parks and Concessionaire’s throughout the Region and compile reports.
• Perform other duties as assigned.
Additional Comments Operational Needs:
• Must have good organizational skills, accuracy and the ability to multi-task.
• Must have basic computer knowledge in MS Office applications including Microsoft Word, Excel, and Teams.
• Must have the ability to work effectively independently, in a team dynamic, and across multiple departments.
Generous benefits package, worth approximately 65% of salary, including:
Paid Time Off
• CSEA: 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays
• Three (3) days of professional leave annually to participate in professional development
Health Care Benefits:
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost
Additional Benefits:
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• Paid Parental / Family Leave
Some positions may require additional credentials or a background check to verify your identity.
Email Address LongIsland.employment@parks.ny.gov
Address
Street Personnel Office, 625 Belmont Ave
Notes on ApplyingAll qualified persons are invited and encouraged to apply.
It is the responsibility of each applicant to accurately describe their experience and demonstrate that they meet the minimum qualifications and agency operating needs.
If you feel you meet the minimum qualifications and the agency’s operating needs, and are interested in being considered for this vacancy, you can obtain an Employment Application from your local park office, your region’s administrative headquarters or you can download an application from the NYS Office of Parks, Recreation and Historic Preservation by visiting the website at: https://parks.ny.gov/regions/long-island/default.aspx.
Please forward your application and resume, if available, to You can email your application and resume to: Personnel Office, 625 Belmont Ave., West Babylon, NY 11704 or to LongIsland.employment@parks.ny.gov. Please include “OA1-Finance” in the subject line.