Review Vacancy
AgencyAlcoholic Beverage Control
TitleOffice Assistant 1 (Hourly) VID 149226
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $16.36 to $16.36 Hourly
Minimum Qualifications There are no education or experience requirements.
Duties Description The incumbent to this position would be responsible for, but not limited to the following:
• Responding to telephone, mail and email inquiries to the Secretary’s Office and its Refunds Unit from the public, industry representatives, attorneys, and agency staff.
• Collect mail from the Refunds Unit and Secretary’s Office baskets. Date stamp any mail that has not already been stamped.
• Gather Certificates and Petition to Surrender forms and enter them into the agency’s electronic database and Excel spreadsheet.
• Preparation of the calendars for the meetings of the Members of the Authority, including document review and data entry into the agency’s electronic databases.
• Assisting with meetings of the Members of the Authority, including pre-meeting video-conference and webcast preparations, tracking attendance, etc.
• Assisting in scheduling of meetings, including updating agency website with upcoming meeting dates and agendas.
• Preparation of documents reflecting actions taken at meetings of the Members of the Authority and date entry of such information into the agency’s electronic databases.
• Contacting insurance companies with respect to claims made against licensees’ surety bonds.
• Processing of “non-calendar” disciplinary items.
• Depositing checks received for payment of fines and processing “live” and “lockbox” checks through the agency’s financial system.
• Periodically check the agency’s database for updates on disciplinary cases against licensees that may be entitled to a refund.
Additional Comments NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the agency’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address HRresumes@ogs.ny.gov
Address
Street NYS Office of General Services, HRM
31st Floor Corning Tower, Empire State Plaza
Notes on ApplyingPlease submit a cover letter and resume detailing how you meet the minimum qualifications. Indicate the Position Title & Vacancy ID number of each position you are applying to.