Review Vacancy
AgencyAddiction Services and Supports, Office of
TitleAdministrative Specialist 1 (McPike Addiction Treatment Center) (NY HELPS)
Occupational CategoryHealth Care, Human/Social Services
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $65001 to $82656 Annually
Appointment Type Contingent Permanent
"Other" Explanation 8:00 AM - 4:00 PM<br />Pass Days: Saturday/Sunday<br /><br />
Workday
Minimum Qualifications Permanent status as an Admin Specialist 1, G-18 and interested in reassignment; OR reachable for permanent appointment on the current Civil Service eligible lists for Admin Specialist 1or Admin Specialist Trainee 1/2; OR eligible for transfer under section 70.1 of the Civil Service Law.
Transfer: One year of permanent competitive or 55b/c service in this title or in a title eligible for 70.1 transfer.
Open to the Public: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
To be considered for appointment through NY HELPS, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:
Trainee 1 level: A bachelor’s degree or higher.
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
This position may be designated 55 b/c and is subject to verification of applicant eligibility.
NOTE: Candidate(s) must be eligible and maintain eligibility for full and unconditional participation in the Medicaid and Medicare programs. Failure to maintain Medicaid/Medicare eligibility will result in the termination of employment.
Duties Description The incumbent will be responsible for administrative duties under the direction of the Addiction Treatment Center (ATC) Director, Assistant Director, and facility. Duties include, but are not limited to:
• Responsible for managing personnel functions such as completing fill level reports and vacancy control forms.
• Maintains staff scheduling and overtime/holiday databases.
• Completes and assists with new employee onboarding process.
• Administers performance programs and evaluation for staff.
• Assesses annual financial needs of the ATC and assists in monitoring the budget with the Business Office.
• Makes purchase recommendations to the Director after reviewing journal vouchers and reports.
• Maintains facilities financial records.
• Manage workflow including supervision of Administrative Assistant 1
• Provides oversight of confidential client information.
• Management of internal databases to ensure accuracy and integrity of these systems.
• Respond to OASAS Help Desk requests of computer related problems; assist with configuring employee system accounts.
• May provide office and clerical support, computer, technology, and administrative functions for the facility.
• Function as key user/liaison with OASAS regarding the needs of McPike ATC
• Aids all staff with online time and attendance system.
• Serve as member of Leadership Committee
• Develop plans to ensure administration completes required activities on schedule; prepares report regarding program activities on a regular basis.
• Maintains facility meeting minutes.
• Review requests for time-off; monitors time and attendance operations of the ATC.
• Work with OASAS Human Resource staff on recruitment, operational, personnel, and attendance needs; Act as primary contact liaison for ATC.
• Assist with facilitating patient intake needs such as monitoring reception area and greeting visitors.
• Completion of necessary correspondence, answering the telephone and dealing with the needs of the public, visitors, and patients.
• Other related duties as assigned.
Additional Comments Administrative Specialist 1 (G-18): $65,001 - $82,656
Trainee 1: $49,363 - $63,169
Trainee 2: $52,198 - $66,634
(2-year traineeship leading to a Grade-18)
OASAS Addiction Treatment Centers (ATCs) are Tobacco Free Facilities.
If you are employed by state government you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice .
Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment and may have their names removed from the eligible list(s) for the title(s) if applicable. 2) Investigated through a Criminal Background Check (CBC) that includes State and federal Criminal History Record Checks. All convictions must be reported; conviction of a felony or misdemeanor, or any falsified or omitted information on the prospective appointee’s employment application may bar appointment or result in removal after appointment. Each case will be determined on its own merits, consistent with the applicable provisions of State and federal laws, rules, and regulations. Prospective employees will be fingerprinted in order to obtain a record of their criminal history information, and may be required to pay any necessary fees. 3) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees may be required to pay any necessary fees. Additionally, prospective employees whose names are indicated on the SCR may be barred from appointment.
Some positions may require additional credentials or a background check to verify your identity.
Name Bureau of Human Resources Management
Email Address recruitment@oasas.ny.gov
Address
4th Floor
Notes on ApplyingIf interested, please email your resume to recruitment@oasas.ny.gov.
Please be sure to include Reference Code BK/AS1/24750/McPike. Failure to include this code could result in your application not being processed.
If you are a current or former NYS employee, please provide your Social Security # for verification of eligibility.