StateJobsNY

NY HELPNo

AgencyJustice Center For The Protection Of People With Special Needs

TitleContract Management Specialist 2

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $84156 to $106454 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Albany

Street Address 161 Delaware Ave

City Delmar

StateNY

Zip Code12054

Minimum Qualifications Current NYS Justice Center for Protection of People with Special Needs employees with permanent, contingent-permanent or 55b/c service as a Contract Management Specialist 2 and interested in reassignment; OR current New York State employee with one year or more permanent, contingent-permanent or 55b/c service as a Contract Management Specialist 2; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 21 or above AND eligible for transfer under Section 52.6 or 70.1 or 70.4 of the Civil Service Law.

Duties Description •Draft, develop and evaluate bid documents, as well as, administer solicitation and evaluation process to ensure resulting contract will meet program needs and adhere to applicable rules, regulations and guidelines, and fiscal objectives.
•Serve as liaison between program units, vendors and control agencies on contract issues such as updating specifications.
•Ensure accurate execution of all documents needed for the procurement record; answer technical questions, and resolve problems.
•Perform reviews of contract implementation and performance such as price adjustments, amendments, contract interpretation and problem resolution.
•Seek guidance from supervisor and control agencies, when necessary, to properly implement contracts or guide program personnel.
•Oversee both the Agency Minority & Women Owned Business Program and the Agency Service Disabled Veteran Business Program; submit required reports; ensure accuracy of reported data; formulate and submit required Annual Goal Plan for both programs.
•Manage and track multiple grant contracts and work cooperatively with Budget staff to meet program requirements.
•Document major and/or complex issues or problems and refer as appropriate.
•Ensure work conforms to agency and statewide purchasing policies and/or agency requirements or needs.
•Monitor workflow processes for opportunities to increase efficiency and purchase order balances as assigned.
•Independently review invoices to ensure contract compliance and approve/disapprove contract payments and other related financial documents.
•Complete tasks and transactions in the Statewide Financial System including but not limited to purchase order development.
•Work in conjunction with program staff and vendors to plan agency-wide events such as the annual Managers Forum.
•Maintain and reconcile an agency purchasing credit card for assigned purposes/expenditures.
•Maintain lists of supplemental agency staff obtained through State contract such as temporary staff or hourly-based information technology services staff. In addition, the incumbent will monitor and reconcile invoices and payments associated with supplemental staff.
•Develop, enter, and track agency spending requests through the Agency Spending Controls Application (ASCA) including but not limited to travel requests.
•May supervise a Contract Management Specialist 1 and other purchasing staff.
•Perform other duties as assigned.
•5% Travel Required.

Additional Comments Established in 2013 by the Protection with Special Needs Act; The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is charged with protecting over one million New Yorkers under the care or jurisdiction across six State Oversight Agencies. https://www.justicecenter.ny.gov/

The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence.

REASONABLE ACCOMMODATION: The New York State Justice Center for the Protection of People with Special Needs (Justice Center) provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources via email at jc.sm.deeo@justicecenter.ny.gov

NOTE ON FINGERPRINTING: Please be advised that should you accept a job offer with this agency, you may be required to be fingerprinted and pay for the cost of the fingerprinting fee.

NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the Justice Center’s Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/JM

Telephone

Fax 518-549-0462

Email Address jc.sm.HRresumes@justicecenter.ny.gov

Address

Street NYS Justice Center

161 Delaware Ave

City Delmar

State NY

Zip Code 12054

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.