Review Vacancy
AgencyPeople With Developmental Disabilities, Office for
TitleAdministrative Assistant 1 or Administrative Assistant Trainee 1
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $46306 to $56743 Annually
Minimum Qualifications Administrative Assistant 1: Must be in title or on the Civil Service eligible list for this location or be eligible for transfer Candidates must be reachable on the Civil Service eligible list for Secretary 1, Grade 11. OR
Transfer Opportunities:
Administrative Assistant Trainee 1, equated to SG-8: Candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-8 position. NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.
Examples of qualifying titles include Office Assistant 1, SG-6, and Office Assistant 1 (Keyboarding), SG-6.
Administrative Assistant Trainee 2, equated to SG-10: Candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-10; AND completed the four core administrative support courses. NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.
Examples of qualifying titles include Office Assistant 2, SG-9, and Office Assistant 2 (Keyboarding), SG-9.
Administrative Assistant 1, SG-11: Current Administrative Assistant 1, SG-11, candidates with one year of permanent competitive service are eligible to transfer. Other candidates must have one year of permanent, competitive service in a qualifying title within two salary grades of an SG-11; AND completed the four core administrative support courses and four elective administrative support courses. NOTE: If you are transferring from a non-keyboarding title, you must pass the keyboard performance test prior to appointment.
Examples of qualifying titles include Office Assistant 2, SG-9, and Office Assistant 2 (Keyboarding), SG-9
Traineeship Requirements: As an Administrative Assistant Trainee 1 and 2, you would participate in a two-year traineeship. Trainees will be required to take four mandatory core administrative support courses in the first year of the traineeship and four elective administrative support courses in the second year of the traineeship. Elective coursework should be appropriate for the work performed in the position and requires agency approval. The mandatory and elective courses are in the following four administrative support competency areas: Computer Skills and Technology; Interpersonal and Customer Relations; Professionalism and Self-Management; and Verbal and Written Communication. At the successful conclusion of the traineeship, trainees are advanced without further examination to Administrative Assistant 1, SG-11.
NOTE: Candidate who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (e.g., the ability to type 30 words per minute with at least 96 percent accuracy) by passing the Keyboard Performance Test.
For more information on titles eligible to transfer into the Administrative Assistant 1, SG-11, or the traineeship, please visit: https://careermobilityoffice.cs.ny.gov/cmo/gotit/
Duties Description PRIMARY DUTIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
Regional Field Office 4 is seeking an Administrative Assistant 1 for the Quality Management and Technical Assistance Unit (QMTA). The incumbent will serve in an administrative support role for the unit.
Responsibilities
o Assist with tracking/monitoring of fair hearing requests including providing information to counsel's fair hearing unit and following up with RFO units as necessary
o Assist with tracking/monitoring of administrative hearings including scheduling, collecting documentation, and coordinating
o Assist with the tracking and follow up of litigation requests including monitoring deadlines and deliverables, requests for reports and documentation, and providing additional materials upon request
o Assist with the tracking of QRT service approvals and providing information re: outcomes as requested by leadership.
o Assist the data specialist with producing monthly management indicator reports.
o Assist with High Needs Funding tracking
o Assist with MOLST (end of life decision-making) tracking
o Assist with QRT tracking
o Assist with records retention including monitoring deadlines and deliverables, requests for reports and documentation, and providing additional materials upon request
o Assist with managing Regional Field Office records
o Perform other tasks and duties as assigned related to RFO needs.
LinkedIn: https://www.linkedin.com/company/nys-office-for-people-with-developmental-disabilities/posts/?feedView=all
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Additional Comments Please note:
• OPWDD is committed to creating and sustaining a culture of inclusion. We believe that we are most effective in managing and improving our service system with a diverse team of employees. With such a large workforce, we rely on the collective individual differences, life experiences, knowledge, self-expression, ideas and talent that our employees bring to their work. This speaks to our culture and is a key part of our successes. As we continuously recruit people for our team, we welcome the unique contributions that applicants bring in terms of their education, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, color, religion, disability, sexual orientation and beliefs.
• If you are employed by state government, you may be able to receive loan forgiveness under the Public Service Loan Forgiveness Program (PSLF). The PSLF Program forgives the remaining balance on Direct Loans after 120 qualifying monthly payments have been made under a qualifying repayment plan while working full-time for a qualifying employer. For more information on PSLF, please visit www.studentAid.gov/publicservice.
• Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee believes that he or she needs a reasonable accommodation, they should contact the NYS OPWDD Workforce and Talent Management Central Office (518) 473-9689 or Email at accommodationrequests@opwdd.ny.gov to obtain information and RA forms.
• Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.
• For CSEA positions: Local Bidding Agreements will be honored.
• Preference will be given to OPWDD employees impacted by closures. If you are being impacted by closure, please indicate this on your resume/cover letter.
• In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
• OPWDD is an Equal Opportunity/Affirmative Action Employer
Some positions may require additional credentials or a background check to verify your identity.
Email Address Metro.Career@opwdd.ny.gov
Address
Human Resources Office
Notes on ApplyingPlease submit a cover letter and resume by May 22, 2024, and reference EOA #2024-123 on all correspondence.
Please indicate which location you are interested in:
• Metro NY DDSO: 25 Beaver Street, New York, NY 10004
• Metro NY DDSO: 2400 Halsey Street, Bronx, NY 10461
• Brooklyn DDSO: 750 Vandalia Ave., Brooklyn, NY 11239
• Staten Island DDSO: 930 Willowbrook Rd., Bldg. 12, Staten Island, NY 10314
• Bernard Fineson DDSO: 80-45 Winchester Blvd., Queens Village, NY 11428