Review Vacancy
AgencyJustice Center For The Protection Of People With Special Needs
TitleSenior Budgeting Analyst/Trainee 1/2 (NY HELPS)
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $50408 to $78505 Annually
Minimum Qualifications *This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
Current Justice Center employee with permanent, contingent-permanent or 55b/c service as a Senior Budgeting Analyst and interested in reassignment; OR current New York State employee with one year or more permanent, contingent-permanent or 55b/c service as a Senior Budgeting Analyst; OR current New York State employee with one year or more of permanent, contingent-permanent or 55b/c service in a position allocated to a Grade 13 or above and eligible for transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.*
*Candidates who are currently 55b/c eligible and possess a bachelor’s degree are encouraged to apply for this position.
*New York State employees with current standing on the Professional Career Opportunity (PCO) eligible list with the score of 100 are encouraged to apply.
*Successful completion of a two-year traineeship leads to appointment as a Senior Budgeting Analyst, SG-18
NOTE: A comprehensive list of titles approved for transfer to Senior Budgeting Analyst/Trainee is available in Human Resources Management or through Civil Service GOT-IT available at www.cs.ny.gov
Non-Competitive Minimum Qualifications:
Trainee 1: A bachelor's or higher degree.
Trainee 2:A bachelor's and one year of professional experience in the review, analyze, and make recommendations on the funding and program and capital construction plans of assigned State agencies, or portions thereof; monitor the expenditure of approved funds for effective and efficient utilization; analyze and make recommendations on legislation; and may participate in studies of budgetary issues and agency programs and operations.
Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
Full Level: A bachelor's degree and two years of professional experience in budget estimation, justification, and expenditure control functions.
Substitution: a Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.
For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to complete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.
Duties Description Assists in the preparation of the agency's annual, supplemental and deficiency budget requests based on a knowledge of Division of Budget guidelines, the State Finance Law, certain agency programs and policies, previous budget requests and applicable federal policies and rules
• Compiles workload statistics from activity reports for use in budget justifications.
• Reviews data prepared by agency program staff in assigned areas for completeness and responsiveness to budgetary needs. As appropriate, confers with program administrators to exchange information, resolve questions and explore consequences of alternative solutions.
• Based on existing workload and future forecasts, estimates the need for personal and non-personal services funding. Using knowledge of program information and agency priorities, analyzes requests for reasonableness of need, approach and cost.
• Prepares draft of budget estimates and justifications in assigned area for review by supervisor, noting salient points.
• May confer with program directors and agency administrators to discuss budget proposals and justifications and select a final plan from various alternatives.
• Assists in compiling a draft agency budget proposal, refining narrative and tabular information which best describes the agency's needs in order to accomplish its goals and objectives. May prepare special budgets for programs administered through separate funds.
• After review by agency administrators, makes appropriate changes as directed.
• After submission of the budget may meet or communicate with representatives of the Division of the Budget to clarify, support and explain assigned portions of the fiscal plan.
Monitors approved expenditures to assure that work is done efficiently within established fiscal guidelines in assigned areas.
• Periodically reviews expenditures to identify differences between projected and actual expenditures and determine reasons for such differences.
• Reviews production and workload reports to determine whether funds are being used efficiently by comparing workload data over given periods of time to identify trends.
• May confer with program managers to ascertain the effective and efficient use of funds.
• May recommend interchange of funds between program areas as authorized, to handle unanticipated or peak workloads.
• Reviews request to establish new positions, fill vacant positions and change the allocation of existing positions and makes written recommendations based on need and availability of funds. Prepares pertinent personal service item segregations.
• May review and recommend approval or disapproval of purchase requests in assigned fields depending on the propriety of need, justification and availability of funds.
• Review and process incoming vendor invoices for accuracy, ensure required authorizations, signatures, receiving and supporting documents are provided
• Maintain organized files and records on all processed Purchase Orders, Invoices and Payment Vouchers according to Justice Center guidelines
Additional Comments Established in 2013 by the Protection with Special Needs Act; The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is charged with protecting over one million New Yorkers under the care or jurisdiction across six State Oversight Agencies. https://www.justicecenter.ny.gov/
The New York State Justice Center for the Protection of People with Special Needs (Justice Center) is an equal opportunity/affirmative action employer. NYS Human Rights Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or status as a victim of domestic violence.
REASONABLE ACCOMMODATION: The New York State Justice Center for the Protection of People with Special Needs (Justice Center) provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the Office of Human Resources via email at jc.sm.deeo@justicecenter.ny.gov
NOTE ON FINGERPRINTING: Please be advised that should you accept a job offer with this agency, you may be required to be fingerprinted and pay for the cost of the fingerprinting fee.
NOTE ON TELECOMMUTING: Employees are required to apply and obtain approval through management to telecommute according to the Justice Center’s Telecommuting Program Guidelines.
Some positions may require additional credentials or a background check to verify your identity.
Email Address jc.sm.hrresumes@justicecenter.ny.gov
Address
Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Position Title & Vacancy ID number for which you are applying.