Position Information

NY HELPNo

AgencyTransportation, Department of

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $56506 to $68630 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

Location

County Albany

Street Address Contract Management -Construction and Miscellanous Procurement

50 Wolf Road

City Albany

StateNY

Zip Code12232

Job Specifics

Duties Description Duties will include use of Microsoft Office, Adobe Acrobat, the Statewide Financial System (SFS), NYS Contract Reporter website. The selected candidate will perform the following tasks for the Construction Contracts group, including but not limited to:

• Coordination of posting construction opportunities/documents/results through DOT’s website and the NYS Contract Reporter’s website.

• Prepare public notification / advertisements and coordinate with appropriate publications (e.g. local newspapers, industry publications) to comply with statutory requirements.

• Administrative support functions for Construction Procurements such as: coordinating use of (and preparing) the bid room for lettings, involvement in formal bid openings, and receiving/entering any paper bids into appropriate database(s), including AASHTOWare’s Pre-Construction system.

• Coordination of internal and external approvals of Construction Contracts, including, but not limited to, responding to inquiries from the contracting community (i.e. e-mail, phone calls) of contract award status, report generation, organization and compilation of digital documents, and transmittal through Electronic Document Submission System (EDSS).

• Use NYS Statewide Financial System for Purchase Card (P-Card) reconciliation as needed for Advertisement and miscellaneous purchases.

Candidate must possess strong organizational and interpersonal skills. Attention to detail, as well as the ability to handle multiple priorities and ensure deadlines are met are essential, as are the ability to communicate with suppliers, the public, and all levels of agency staff. Work experience in procurement and proficiency in the Statewide Financial System (SFS) is preferred.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations..

Minimum Qualifications To be considered for permanent appointment, candidates must be reachable on the current Civil Service eligible list or be eligible for reassignment or transfer in accordance with Civil Service Law.

Additional Comments Applicants must be currently authorized to work in the United States on a full-time basis.

The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.
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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.

How to Apply

Name Sarah Sheridan

Telephone

Fax

Email Address HR-Personnel@dot.ny.gov

Address

Street NYS Department of Transportation

50 Wolf Road

City Albany

State NY

Zip Code 12232

 

Notes on ApplyingQualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number MO-25-313 and last name in the subject line and referenced in the letter of interest no later than July 28th, 2025.