Position Information

NY HELPNo

AgencyChildren & Family Services, Office of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $40324 to $49417 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Rensselaer

Street Address 52 Washington Street North Building

City Rensselaer

StateNY

Zip Code12144

Job Specifics

Minimum Qualifications One year of permanent competitive service in this title or eligible for transfer via Section 70.1 of Civil Service law.

Duties Description Perform a variety of secretarial tasks necessary to support the Director and other staff in the Bureau of Permanency Services.

Provide back-up coverage for other Division of Child Welfare and Community Services secretaries in Home Office as needed.

Respond to callers to the New York State Parent Connection Helpline; provide information or make referrals as needed.

Gather and format statistical information needed for the monthly report, monthly adoption finalizations, Adoption Month activities, international adoptions, and other federal and State reports.

Schedule meetings and video conferences; maintain a calendar of daily staff attendance and approved leaves.

Track incoming official correspondence such as ETS, PIO’s, FOIL’s and the timeframe for responses; close out and forward official’s responses as appropriate.

Maintain office and electronic files.

Support travel requests through submission in the Statewide Financial System.

Attend Training Coordinator meeting; relay Permanency services staff training needs to training unit; distribute training announcements to staff and make necessary arrangements for staff to attend training sessions.

Additional duties will be discussed in detail during the interview.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name New York State Office of Children and Family Services

Telephone 518-473-7936

Fax 518-474-0017

Email Address eoajobpostings@ocfs.ny.gov

Address

Street Bureau of Personnel, EOA #18-232 MAA

52 Washington Street, 231 North

City Rensselaer

State NY

Zip Code 12144

 

Notes on ApplyingQualified candidates should send a resume and cover letter giving the Title, Location, and EOA Number of the position being applied for. Please provide your email address and your work, home and cell phone numbers. In order to qualify you for the position when you have current or prior New York State employment, you may be contacted by OCFS Personnel for your social security number to confirm your employment history.