Review Vacancy
Date Posted: 05/08/18
Applications Due: 05/23/18
Vacancy ID: 53118
Position Information
AgencyAddiction Services and Supports, Office of
TitleOffice Assistant 2 Calculations
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade09
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $36051 to $44311 Annually
Employment Type Full-Time
Appointment Type Contingent Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Division of Fiscal Administration
1450 Western Ave
City Albany
StateNY
Zip Code12203
Job Specifics
Minimum Qualifications Permanent status as an Office Assistant 2 Calculations, SG-9 and interested in reassignment, OR Reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 2 Calculations, SG-9, OR Eligible to transfer via 70.1 of the Civil Service Law.
Duties Description Incumbent will provide administrative and clerical support to the Provider Monitoring and Funding Unit. Duties include but are not limited to:
• Maintain FileNet to ensure invoices are approved and paid timely, update internal spreadsheet
• Maintain control sheets to log expenditures
• Submission of invoices/Non-Employee travel to BSC
• Submission of Corporate Card Applications to BSC (back-up)
• Contact with vendors, OASAS employees, other State agencies, and the BSC via email or phone
• Create/update procedures for accounts payable activities
• Run the weekly query reports on SFS to track prompt payment interest
• Process refund of appropriations in SFS
• Process report of monies in SFS
• Process journal vouchers
• Process asset forfeitures
• Process capital invoices in SFS
• Process S.E.D. Invoices in SFS(back-up)
• Travel authorization forms: email notification and filing
• Write out petty cash & DASNY checks
• Make bank deposits (back-up)
• Answer main phone line (back-up)
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Tracy Milanese, Human Resources Specialist 2
Telephone (518) 457-2963
Fax (518) 457-4880
Email Address Tracy.Milanese@oasas.ny.gov
Address
Street NYS Office of Alcoholism and Substance Abuse Services
1450 Western Avenue
City Albany
State NY
Zip Code 12203
Notes on ApplyingIf interested, please submit a cover letter, current resume and SS# to verify transfer eligibility.
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