Review Vacancy
Date Posted: 05/09/18
Applications Due: 05/25/18
Vacancy ID: 53168
Position Information
AgencyEmpire State University
TitleSecretary 1
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade11
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $40324 to $49417 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Saratoga
Street Address Coordinating Center
City Saratoga Springs
StateNY
Zip Code12866
Job Specifics
Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.
If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.
Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service.
Duties Description SUNY Empire State College, Office of Academic Affairs, seeks a Secretary 1 at our Saratoga Springs, New York location.
This Secretary 1 position will provide support for the Office of Academic Affairs. Responsibilities include, but are not limited to:
•Schedule meetings in various formats, prepare materials for meetings, assist with follow-up action items
•Manage daily calendars and prepare background materials for all meetings
•Set up meetings: determine technology needs, room set up, travel arrangements, order food, process reimbursement paper work
•Coordinate travel arrangements, process travel vouchers and expense reports
•Perform a variety of day-to-day office support activities such as: answering phone calls and emails, ordering supplies, maintaining office resources and files, and compiling meeting notes
•Monitor and reconcile office budgets, process reimbursement paperwork and payments
•Regularly utilize Microsoft Office 365 applications and Adobe Acrobat
•Support and staff various conferences, meetings and retreats
•Provide substitute reception coverage as requested and perform support staff functions as appropriate for other coverage purposes as operating needs require
•Provide general back-up to other Office of Academic Affairs support staff as needed
The incumbent will work closely with culturally diverse faculty, staff and students in a multicultural learning work environment.
Additional Comments Applications Due By: May 25th, 2018
If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name SUNY Empire State College - Office of Human Resources
Telephone 518.581.2240
Fax
Email Address brooke.white@esc.edu
Address
Street 2 Union Ave
City Saratoga Springs
State NY
Zip Code 12866
Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:
- Resume
- Cover letter
- Name and contact information of three references
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