Review Vacancy
Date Posted: 05/15/18
Applications Due: 05/25/18
Vacancy ID: 53305
Position Information
NY HELPNo
AgencyCriminal Justice Services, Division of
TitleSecretary 2
Occupational CategoryClerical, Secretarial, Office Aide
Salary Grade15
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $50547 to $61229 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 9 AM
To 5 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Alfred E Smith Bldg.
80 South Swan Street
City Albany
StateNY
Zip Code12210
Job Specifics
Minimum Qualifications Permanent service in this title, or one year of permanent competitive or 55 b/c service in a title SG-13 or higher and otherwise eligible for transfer under Civil Service Law. Candidates on the eligible list will be considered, and need not apply to this posting.
Duties Description This is a key administrative position which supports the day to day operations of the Office of Probation and Correctional Alternatives (OPCA). The incumbent provides a full range of professional administrative services in support of the office and is the secretary for the Deputy Commissioner/Director and the Assistant Director of OPCA. The incumbent represents OPCA and manages communications with all external entities, including state-county probation communications. The duties of the incumbent include, but are not limited to: coordinating and screening phone calls for executive staff; reviewing and tracking incoming mail; managing executive staff travel, including processing of travel vouchers; scheduling meetings, maintaining calendars, preparing meeting materials and taking meeting minutes; and logging and tracking critical incident reports.
The Secretary 2 also prepares reports and general correspondence; tracks complaints; establishes and maintains both electronic and hard copy files; orders office supplies; arranges prospective employee interviews; maintains mailing lists, directories and contact information of all county probation directors; and prepares service award certificates and retirement letters upon request from counties.
Additional Comments Appointment is subject to Division of Budget waiver approval.
REASONABLE ACCOMMODATION: The Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify Sandra van Kampen, Director of Workforce Diversity and Equity Programs at (518) 485-7962. The Equal Employment Opportunity Utilization Report is also available for review by contacting Sandra van Kampen.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Diane Nightingale
Telephone (518) 402-0605
Fax (518) 457-4000
Email Address dcjsjobs@dcjs.ny.gov
Address
Street Alfred E. Smith Bldg.
80 South Swan Street
City Albany
State NY
Zip Code 12210
Notes on ApplyingPlease send a cover letter and resume to the email / address listed above. Please reference posting # 53305 in your email / cover letter.
DCJS was named to the Times Union’s list of 2017 and 2018 Top Workplaces as voted on by our employees, and received special recognition for fostering new ideas and communication.
FAQs • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Department of Civil Service
StateJobsNY ℠ 2024 NYS Department of Civil Service
Accuracy • Privacy • Accessibility • Contact