Position Information

NY HELPNo

AgencyUniversity at Buffalo

TitleC1800072 - Office Assistant 1 - Financial Management

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $30632 to $30632 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Mon-Fri

Hours Per Week 40

Workday

From 12 AM

To 11:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Erie

Street Address xxx

City Buffalo

StateNY

Zip Code14260

Job Specifics

Minimum Qualifications Minimum Qualifications:
1. Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title.
2. Reassignment Requirement: You must hold the same title at the University at Buffalo.
3. Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).
ALL APPLICANTS MUST MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS. ANY APPLICATIONS RECEIVED THAT DO NOT MEET AT LEAST ONE OF THE ABOVE REQUIREMENTS WILL BE CONSIDERED UNQUALIFIED AND WILL BE DISCARDED**
A completed application is required to be considered for this position. If you have received a canvass letter, DO NOT APPLY to this position. You must apply to the web address provided on your canvass letter.

Preferred Qualifications:
?Flexible with the ability to thrive in a fast-paced, changing environment.
?Ability to perform task effectively within prescribed time frames.
?Provide outstanding customer service with experience interacting with a broad and diverse population.
?Strong organizational and oral communications skills.
?Computer proficiency in general PC applications, MS Office (Excel, Word, Outlook).
?Ability to use common office equipment.
•Associate’s degree highly preferred
•One to two years’ of industry related experience preferred

Duties Description The Department of Financial Management within Business Services at the University at Buffalo is seeking an Office Assistant I. This position is customer service oriented and will assist with payments to multiple vendors in a timely manner. The primary responsibilities will include (but are not limited to):

•Participate in various administrative functions such as the review of purchase orders, reimbursements, invoices, and receipts.
•Interact with departments, buyers, and supplier representatives.
•Review and prepare payments or other documents for entry into various systems.
•Utilize several systems and software packages to process, track, and monitor expenses while maintaining compliance with requirements.
•Perform clerical processing and record maintenance activities.
•Be able to reference guidelines to include SUNY, RF, NYS, University at Buffalo, Accounts Payable, or Travel policies.
•Assist with gathering documentation for audit requests.
•Work with supervisor for guidance based on policies and procedures in place or where precedents do not exist.
•Answer questions either in person, by phone, or electronically which includes explaining and clarifying procedures.
•Comply, with established standards and protocols of the accounts payable department and the overall organization’s goals and objectives.
•Assist co-workers with workload when the need arises.
•Other duties as assigned within Business Services.

Additional Comments Actual work hours and the number of hours per week will be discussed at the time of the interview.

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name Kelly Stich

Telephone 716-645-6074

Fax

Email Address stcih@buffalo.edu

Address

Street xxx

City Buffalo

State NY

Zip Code 14260

 

Notes on ApplyingApplications for this position will only be accepted online. To apply, please visit:
https://www.ubjobs.buffalo.edu/postings/14941