Review Vacancy
Date Posted: 07/06/18
Applications Due: 07/30/18
Vacancy ID: 54948
Position Information
AgencyHealth, Department of
TitleAdministrative Assistant-30314
Occupational CategoryOther Professional Careers
Salary Grade18
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $42986 to $71980 Annually
Employment Type Full-Time
Appointment Type Permanent
Jurisdictional Class Competitive Class
Travel Percentage 0%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address Division of External Affairs
Corning Tower, Empire State Plaza
City Albany
StateNY
Zip Code12237
Job Specifics
Minimum Qualifications MINIMUM
QUALIFICATIONS
Current New York State employee with permanent or contingent-permanent status as an Administrative Assistant; OR current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the Civil Service Law to an Administrative Assistant, Administrative Assistant Trainee 1, or Administrative Assistant 2. For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following website. https://careermobilityoffice.cs.ny.gov/cmo/gotit/index.cfm
PREFERRED QUALIFICATIONS
Preferred candidates will have excellent oral and written communication skills; organization and time management skills; proficiency with Microsoft Word and Excel; the ability to effectively manage multiple priorities; and strong attention to detail. This position requires intricate knowledge of the Department’s structure, hierarchy and standards, as well as the ability to make ad hoc, independent decisions, impacting high-level interpersonal communications, on a Department-wide basis.
Duties Description The Administrative Assistant/Trainee will provide overall professional administrative support for staff within the Division of External Affairs. The responsibilities will include, but not be limited to: assigning, tracking, and monitoring correspondence and work assignments through an electronic tracking database (InterTrac); overseeing and proofreading data entry from support staff; editing of draft, high-level correspondences that require senior staff review and approval; liaising with Department staff to resolve correspondence issues/problems, both verbally and in writing; triaging calls and response to constituent issues that may not have been successfully addressed by program; independently reviewing, processing and directing external referrals; assisting with the preparation of reports, as well as analysis of retrieved data, from information housed in the database; recommending and implementing process improvements to increase efficiencies; providing training to new database users; and identifying and maintaining supply and equipment needs.
Additional Comments Permanent, full-time.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Human Resources Management Group, AS/AA/30314
Telephone 518-486-1812
Fax 518-473-3395
Email Address resume@health.ny.gov
Address
Street Room 2217, Corning Tower Building, Empire State Plaza
City Albany
State NY
Zip Code 12237
Notes on ApplyingSubmit resume, preferably in PDF format, to Human Resources Management Group, AS/AA/30314, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237- 0012, or fax to (518) 473-3395, or by email to resume@health.ny.gov, with Reference Code AS/AA/30314 included in the subject line. Failure to include the required information in the subject line of your email or fax may result in your resume not being considered for this position. Resumes will be accepted until July 30, 2018.
FAQs • How to Get a State Job • Workers with Disabilities (55b/c) • Civil Service Exams
State Agencies: Department of Civil Service • Office of the State Comptroller
OER Link: Employee Unions and Bargaining Units
Exam announcements • General Information about NYS Government
© 2024 NYS Office of Employee Relations
StateJobsNY ℠ 2024 NYS Office of Employee Relations
Accuracy • Privacy • Accessibility • Contact