Review Vacancy
Date Posted: 09/04/18
Applications Due: 09/18/18
Vacancy ID: 58566
Position Information
AgencyState, Department of
TitleSecretary
Occupational CategoryClerical, Secretarial, Office Aide
Salary GradeNS
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $0 to $0 Annually
Employment Type Full-Time
Appointment Type Temporary
Jurisdictional Class Exempt Class
Travel Percentage 2%
Schedule
Workweek Mon-Fri
Hours Per Week 37.5
Workday
From 8:30 AM
To 4:30 PM
Flextime allowed? No
Mandatory overtime? No
Compressed workweek allowed? No
Telecommuting allowed? No
Location
County Albany
Street Address 99 Washington Avenue
City Albany
StateNY
Zip Code12231
Job Specifics
Minimum Qualifications The preferred candidate will have experience working with attorneys, judges, courts, benefits/licensing processes or administrative hearing procedures, as well as having experience working with Outlook and Excel.
Duties Description Reporting to the Chief Administrative Law Judge (ALJ), the Secretary facilitates the conduct of administrative hearings and the timely issuance of decisions by assisting ALJs with scheduling, preparing hearing files, notices, and providing customers with general information about the office.
Duties Include:
• Preparing Notices of Hearing and Adjournment and other related hearing documents;
• Coordinating and scheduling administrative hearings; maintaining hearing calendar, assisting ALJs with conducting hearings such as reserving hearing rooms, contacting court reporters and arranging for interpretation services, and greeting litigants;
• Processing and distributing administrative hearing decisions to appropriate parties in a timely manner;
• Documenting all actions regarding hearing files using BPLM, Acella, Excel and other computerized applications;
• Preparing, compiling and distributing hearing files;
• Ensuring receipt of hearing transcripts and maintaining transcript files;
• Providing hearing and general office information to public, receiving and screening telephone calls to ensure that ex-parte communications do not occur; and
• Sorting, opening, logging, and distributing incoming mail to staff; notifying ALJs of action items and placing incoming correspondence in hearing file.
This Secretary also performs other related tasks as assigned.
Additional Comments Salary will commensurate with experience. This position is in the Exempt Jurisdictional Class and is designated management/Confidential.
Some positions may require additional credentials or a background check to verify your identity.
Contact Information
Name Heidi Hicks
Telephone (518) 474-2752
Fax (518) 402-3656
Email Address HRM.Recruitment@dos.ny.gov
Address
Street 99 Washington Avenue
Suite 1150
City Albany
State NY
Zip Code 12231
Notes on ApplyingPlease submit a resume if interested. Please include the vacancy ID number with your response.
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