Position Information

NY HELPNo

AgencyEmpire State University

TitleOffice Assistant 1 Keyboarding

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $30632 to $37891 Annually

Employment Type Part-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Schedule

Workweek Other (see below)

"Other" Explanation Tuesday 8:30 am - 5:00 pm with an hour meal break, Thursday 8:30 am - 4:45 pm with an hour meal break and Friday 10:00 am - 2:00 pm.

Hours Per Week 18.75

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

Location

County Saratoga

Street Address Coordinating Center

City Saratoga

StateNY

Zip Code12866

Job Specifics

Minimum Qualifications Applicants must have taken and passed a NYS Civil Service examination and be reachable off the Civil Service eligible list.

If you are eligible for reassignment, reinstatement or transfer, please indicate this in your cover letter. To be eligible for transfer via 70.1 of the Civil Service law, you must have one year of permanent competitive service in a title approved for transfer by Civil Service within two salary grades of the advertised position.

Candidates should be aware that a preferred list, transfer list, placement roster and/or reemployment roster of laid off State employees may be certified against this vacancy by the Department of Civil Service. Any candidates interested in state examinations offered by Civil Service can visit the following site for more information https://www.cs.ny.gov/

Duties Description SUNY Empire State College, Office of Enrollment Management, is currently seeking a part-time (50%) Office Assistant 1 Keyboarding at our Saratoga Springs, New York location.

The Office Assistant 1 Keyboarding will support the Regional Operations Coordinator to assure the smooth functioning of the location's day-to-day administrative support activities, and provide additional support as appropriate for other locations.

Duties Include:

•Primary point of contact for front desk reception coverage.
•Responsible for providing general office support to assist the college and support the student experience.
•Courteously and effectively provide customer service.
•Answer questions and provide information to students and/or guests.
•Utilize Service Now ticketing to address maintenance issues as appropriate.
•Maintain location scheduling and calendar.
•Maintain inventory and replenish college literature and office supplies.
•Provide service calls and maintenance for office equipment.
•Receive, pick-up, deliver, open, appropriately record, time stamp, sort, and distribute mail, e-mail, or other forms of correspondence or communication, or goods, materials, or stores.
•Responsible for following proper opening and closing procedures for location.
•Record visitor and student location usage data.
•Assist with event and meeting preparation and execution.
•Attend college meetings as appropriate.
•Maintain awareness of SUNY Empire State's policies and procedures.
•Seek professional development and attend ongoing training to enhance skills and knowledge in order to support the student experience.
•Monitor and track status of program activities.
•Make outbound phone calls as directed, answer inbound calls as directed.
•Perform other routine clerical tasks as assigned by the Regional Operations Coordinator.

Additional Comments Applications Due By: September 27th, 2018


If you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references

Some positions may require additional credentials or a background check to verify your identity.

Contact Information

Name SUNY Empire State College - Office of Human Resources

Telephone 518.581.2240

Fax

Email Address brooke.white@esc.edu

Address

Street 2 Union Ave

City Saratoga Springs

State NY

Zip Code 12866

 

Notes on ApplyingIf you are interested in applying for this position, please submit the following documents, which are required for consideration, to the Office of Human Resources, 2 Union Ave, Saratoga Springs, NY, 12866:

- Resume
- Cover letter
- Name and contact information of three references