StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleAssociate Administrative Analyst

Occupational CategoryNo Preference

Salary Grade23

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $67703 to $85635 Annually

Employment Type Full-Time

Appointment Type Provisional

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must be eligible to transfer under Section 52.6 of the Civil Service Law.
Eligibility to transfer: candidate must have one year of permanent competitive in a qualifying title allocated to salary grade 21 or higher.

Duties Description Under the general direction of the Assistant Bureau Director, in consultation with the Bureau Director, the Associate Administrative Analyst will perform the following activities that include, but are not limited to the following:

Directs and guides the Purchasing and Building Function.

• Supervises and evaluates subordinate staff in the implementation of purchasing and building initiatives.
• Ensure purchase orders are generated in a timely fashion, providing information and clarifying department policies and procedures.
• Oversee the administration of the reconciliation of monthly Procurement Card Statements (PCS’s).
• Provide technical guidance and direction.
• Conduct research, analyze data and prepare justifications, recommendations and cost benefit analyses.
• Oversee the non-technical inventory assets.
• Direct the writing of procedures and the development of new templates.
• Manage the Division’s building and space initiative.

Directs and guides an internal quality performance consulting function to implement performance management initiatives, including benchmarking, business process improvement, performance measurement, and managing organizational change.

• Oversees the internal controls function.
• Supervises and evaluates subordinate staff in the implementation of these initiatives.
• Assists with the Division’s performance measurement system, including the development of metrics and indexes, performance measurement methodology development and analysis, and data analysis and reporting.
• Participates in the Cost Effective Measures Benchmarking group initiatives by acting as the Division’s liaison, researching and compiling benchmark data and coordinating the CEM annual report.
• Manages and prepares the Division’s monthly report, quarterly strategic report and annual Division accomplishment report.
• Proposes and assists in designing surveys and collects and analyzes data for customer satisfaction, financial management, performance improvement and other indexes.
• Develops the Division’s internal controls certification memo, conducts the annual strategic risk assessment and performs data classification activities.
• Assists in designing presentations and facilitating major meetings for Retirement Executive and Senior Management.

Directs and guides the Workforce Development/Training Unit regarding workforce capacity- building initiatives (i.e. training, development, knowledge management, employee engagement programs, etc.) needed to build, sustain and promote high performance within the Division and determines the best framework and resources for executing it.

• Supervises and evaluates subordinate staff in the implementation of these initiatives.
• Represents the Division of Retirement Services on the OSC Staff Governance Committee.
• Plans, designs and provides training for executive staff, program managers and supervisors, and other staff directly involved in performance management initiatives to develop the knowledge, skills and abilities to enhance performance.
• Leads the Division’s Supervisory Academy and Nonsupervisory Development Programs.
• Administers and monitors the Divisions’ Employee Suggestion Program, Employee Recognition Program and the Employee Opinion Survey activities.

Directs and guides the Business Continuity Division Initiative.
• Works closely with the Assistant Comptroller, Director and Business Continuity Coordinator to effectively manage the Division’s Emergency Management (EMP) and Business Continuity and Contingency (BCCP) plans in conjunction with Agency policies, practices and procedures.
• Liaises with HR&A and CIO divisions to facilitate the entry of Division Emergency Management and Business Continuity plans into Recovery Planner and to test and facilitate EMP and BCCP activities.

Perform additional tasks as needed or requested by senior and executive management.

Additional Comments DESIRED COMPETENCIES:

• Ability to manage and supervise multiple business functions.
• Ability to foster effective working relationships and partnerships.

• Excellent customer service orientation.

• Ability to effectively communicate and possess good writing skills.

• Ability to manage multiple priorities and meet deadlines.

• Ability to be organized and complete tasks and responsibilities timely and accurately.

• Ability to effectively problem solve and manage conflict.

• Ability to continually update written procedures and train staff.

• Ability to analyze data in text and charts and draw reasonable conclusions and identify trends

Some positions may require additional credentials or a background check to verify your identity.

Name Mary L, Smart

Telephone 518-474-1924

Fax

Email Address Recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than May 2, 2014. Please reference Item #7343 – GOER-MLS when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.