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Review Vacancy

Date Posted 04/18/14

Applications Due04/28/14

Vacancy ID13494

AgencyInformation Technology Services, Office of

TitleSupervising Budgeting Analyst, Ref. #51005

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade661

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $66914 to $84581 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

Swan Street Building, Core 4

City Albany

StateNY

Zip Code12220

Minimum Qualifications This position is open to NYS employees with one year of permanent service as a Supervising Budgeting Analsyt, M-1. It is also open to NYS employees with one year of permanent competitive service at the G-23 level or above who are in titles eligible for transfer under Section 52.6 of the Civil Service Law. This transfer cannot be a second consecutive transfer resulting in an advancement of more than two grade levels.

Duties Description This position supports and provides oversight for the essential on-going financial transactions of ITS. The duties of this position are:

- Provide critical oversight for budget and purchase services within Finance Services including the issuance of purchase orders, interaction with the Division of Budget (DOB) and Strategic Sourcing Team (SST) at the Office of General Services (OGS), development and maintenance of spending plans, and on-going financial analysis.
- Supervise the staff within the unit responsible for Budgeting, Financial Management, and Procurements.
- Provide analysis to senior management as well as NYS control agencies including OSC, DOB, SFS, and OGS/SST.

Specific requirements and duties include, but are not limited to, the following:

- Proficiency in using the Statewide Financial System (SFS) for review/approval of budget journals (including SEG, APPROP & Trk2);
- Preparation of Weekly Financial Reports;
- Submission and tracking of Request to Fills (RTFs);
- Management of Pool Code IDs/Pool Code ID maintenance in the PAYSRV system; -- Full Time Equivalent (FTE) Reporting;
- Management and maintenance of the Chart of Accounts;
- Guide/train on ITS Chart of Accounts usage/structure;
- Participate in the various workgroups (i.e. Chart of Accounts, SFS);
- Resolution of SFS budget errors and responding to error inquiries from the BSC and other NYS Agencies;
- Assistance with the annual ITS State Budget Request (SBR) to the Division of Budget (DOB);
- Execution and monitoring of spending plans and encumbrances pursuant to levels established in the enacted State Budget and in coordination with Fiscal Operations;
- Monitor and analyze Agency revenue and cash spending projections for DOB’s review;
- Monitor, analyze, and approve non-personal service (NPS) information technology (IT) spending requests;
- Coordinate program/cluster justifications for B1184 submittals, and act as a liaison to secure DOB approvals (B-1184s);
- Provide direction, management, and policy guidance;
- Provide oversight of financial management;
- Conduct extensive evaluations of program goals/objectives and direct adjustments to ensure that each complies with a rapidly changing/expanding agency mission;
- Provide leadership to promote enterprise procurement coordination and efficient management of ITS's resources and assets across Statewide hosted agencies;
- Provide fiscal oversight of Agency/Department/Program spending by maintaining accurate financial record keeping, spending plans, cost allocation controls, and budgets;
- Prepare fiscal impact analysis of pending and enacted State and Federal legislation, Executive Orders, program letters, etc.;
- Perform all other duties necessary to assist the ITS Assistant Director of Finance, the ITS Director of Finance, and the ITS Director of Administration.

Additional Comments Approval to fill this position is pending.

Some positions may require additional credentials or a background check to verify your identity.

Name Sharon Rutledge

Telephone 518 473-0398

Fax 518 402-4924

Email Address HR.recruitment@its.ny.gov

Address

Street Empire State Plaza

Swan Street Building, Core 4

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingTo apply, please submit a cover letter and resume and indicate you are applying for Supervising Budgeting Analyst, Ref. #51005. Please clearly indicate how you qualify for this position.

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