NY HELPNo

AgencyState, Department of

TitleProgram Aide - Vacancy ID#

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $53478 to $67176 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County New York

Street Address 99 Washington Ave.

Suite 1150

City Albany

StateNY

Zip Code12231

Duties Description Duties Description:

The Program Aide duties in Corporations State Records & Uniform Commercial Codes will include but are not limited to the following:

• Consult with supervisors of Corporations, State Records and UCC to gather and compile weekly, monthly, quarterly and yearly data of all statistic and revenue reports for the Division and Executive Office.
• Prepare monthly and quarterly narrative reports for the Division and Executive Office.
• Assist division director with any office related matters.
• Assist in the preparation of any request from the Governor's Office.
• Develop tabulations of division data.
• Prepare and edit draft correspondence and other documents.
• Create and update monthly division organization chart.
• Assist in reviewing and designing division forms - including ITS.
• Assist in reviewing and revising division procedures manuals.
• Track and maintain division calendar (vacation - time off, etc.)
• Prepare tables, charts and reports to describe each analytical method.
• Remind supervisors of monthly/quarterly stats by providing updated forms for such information.
• Answer phone calls and provide information pertaining to the business of the division.
• Respond to national and international email.
• Assist supervisors/staff whenever necessary.
• Assist staff attorneys whenever necessary.
• Track and bill Lexis/Nexis on a monthly basis regarding Federal Tax liens.
• Type confidential correspondence for the division and cemeteries.
• Any other office related matters that may be routinely assigned.
• Work independently on all of the above.

Minimum Qualifications COMPETITIVE MINIMUM QUALIFICATIONS:
Permanent service in this title or one year of permanent competitive or 55-B/C service in a clerical, keyboarding, secretarial, or paraprofessional title allocated to Grade 6 or higher and otherwise eligible for transfer under Civil Service Law.

A list of titles approved for transfer is available through Civil Service GOT-IT at https://careermobilityoffice.cs.ny.gov/cmo/gotit/.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

NON-COMPETITIVE MINIMUM QUALIFICATIONS:
The minimum qualifications for Non-Competitive appointment are:

You must meet the minimum qualifications from the most recent examination announcement. One year of permanent, contingent permanent, or 55 B/C service in an office assistant, clerical, keyboarding, or paraprofessional*** title allocated to Grade 6 or higher.

To view a list of qualifying titles visit:
https://www.cs.ny.gov/examannouncements/announcements/00528qualifying.cfm

***Only paraprofessional titles in an office environment will be considered qualifying. Service in a direct care title is NOT qualifying. Examples of NON-qualifying titles are: Developmental Disabilities Secure Care Treatment Aide 1, Direct Support Assistant, Licensed Practical Nurse, Mental Health Therapy Aide, and Security Services Assistant.

It is essential that candidates clearly and concisely indicate exactly how they meet the above minimum qualifications in their resume. Failure to show how you meet the minimum qualifications above may result in disqualification and removal from consideration.

Additional Comments Additional Comments:
The Department of State is proud to be an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.

We are happy to provide reasonable and religious accommodations during the hiring process for those in need. If you have a disability or special need that requires accommodation, please send a request to HRM.Recruitment@dos.ny.gov.

For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts.

NOTE ON TELECOMMUTING:
The Department of State employees may be approved for a maximum of 50% telecommuting; however, they are required to apply and obtain approval through management in accordance with The Department of State Telecommuting Program Guidelines.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources/DK

Telephone 5184748379

Fax 518-402-3656

Email Address HRM.Recruitment@dos.ny.gov

Address

Street 99 Washington Ave.

Suite 1150

City Albany

State NY

Zip Code 12231

Notes on ApplyingNotes on Applying:
If you are interested and meet the minimum qualifications above, email your cover letter, resume, degree/transcript, and New York State Part 1 Application (https://dos.ny.gov/employment-opportunities) to HRM.Recruitment@dos.ny.gov. Please include Title, Location and Vacancy ID # you are applying for in the subject line of your email.