Review Vacancy
AgencyAttorney General, Office of the
TitleContract Management Specialist 1 or Contract Management Specialist Trainee
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $39713 to $66494 Annually
Appointment Type Contingent Permanent
Minimum Qualifications CANDIDATES MUST HAVE ONE YEAR OF PERMANENT COMPETITIVE OR 55B/C SERVICE AS A CONTRACT MANAGEMENT SPECIALIST 1 OR IN A TITLE SG-16 OR ABOVE ELIGIBLE FOR TRANSFER UNDER SECTIONS 52.6 OR 70.1 OF THE CIVIL SERVICE LAW OR BE REACHABLE ON THE PROFESSIONAL CAREERS OPPORTUNITIES (PCO) ELIGIBLE LIST OR BE REACHABLE ON THE OAG DEPARTMENT’S PUBLIC ADMINISTRATION TRAINEE TRANSITION (PATT) ELIGIBLE LIST. APPOINTEES FROM THE PCO OR PATT LIST MUST SERVE A TWO-YEAR TRAINEESHIP THAT LEADS TO THE GRADE 18 SALARY LEVEL.
Duties Description The Budget and Fiscal Management Bureau is responsible for preparation of the agency’s budget and provides fiscal control and management of Department expenditures including procurement, accounts payable and accounts receivable processes. The Contract Management Specialist 1 handles the day-to-day activities of contractual negotiations, comparative assessments and analysis, bidding, reviewing, auditing and completing financial reports on contractual goods and services. The specific duties of the Contract Management Specialist 1 include, but are not necessarily limited to, the following:
•Reviews and evaluates procurement requests to determine whether a Request for Proposals (RFP) an Invitation for Bids (IFB) or Sole/Single Source procurement is the appropriate method of procurement.
•Provides guidance to attorneys and administrative staff on the various procurement methodologies assisting staff in achieving their procurement goals in a manner consistent with fiscal and programmatic correctness.
•Prepares cost estimates, evaluates services, and prepares comparative cost evaluation reports.
•Ensures that contracts for goods and services adhere to State policy guidelines, agency programs and goals, and ensures that all control requirements are met.
•Works with staff to resolve changes and additions to procurement.
•Reviews and evaluates all types and levels of procurements and related financial documents, including contracts and other documents that are complex.
•Provides technical assistance related to New York State laws, rules, regulations and policies on contract administration to OAG staff.
•Coordinates and participates with other OAG staff in the preparation of work plans, identifies key deliverables, leads responsibility and benchmarks critical dates. Ensures that all variables meet required standards and deadlines.
•Reviews, makes recommendations, or prepares draft responses to questions raised by control agencies during procurement and contract approval processes.
•Evaluates procurement records and contractual service agreements to ensure that all applicable laws, rules and regulations are adhered to and the proposed procurement represents the “best value” to New York State.
•Assists in the development, implementation, maintenance, and evaluation of office policies and procedures to monitor, control, and achieve efficiency in contract processing for all procurement activities.
•Enters purchase orders and contract information into the Statewide Financial System (SFS).
•Trains new subordinate staff in the procedures and techniques required for effective job performance.
•Trains both new and experienced subordinate staff on new or revised auditing techniques, laws, rules, regulations, or policies.
•Performs other duties as assigned.
Additional Comments IN ACCORDANCE WITH STATE LAW, GOVERNOR'S EXECUTIVE ORDERS #6 AND 28.1, AND SECTION 504 OF THE FEDERAL REHABILITATION ACT OF 1973, AS AMENDED BY THE AMERICANS WITH DISABILITIES ACT, WE ARE AN EQUAL OPPORTUNITY EMPLOYER. WE DO NOT DISCRIMINATE ON THE BASIS OF RACE, RELIGION, COLOR, SEX, AGE, NATIONAL ORIGIN, DISABILITY OR SEXUAL ORIENTATION.
Some positions may require additional credentials or a background check to verify your identity.
Email Address brianna.guckemus@ag.ny.gov
Address
Notes on ApplyingPlease return cover letter and current resume to brianna.guckemus@ag.ny.gov. Email is the preferred method of submission. Please include Vacancy ID#19307 in the subject line. Please be sure to indicate how you meet the minimum qualifications. Will accept faxes and mailed copies as well.