StateJobsNY

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleAgency Program Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $41721 to $50814 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Minimum Qualifications Reassignment - Currently in the title and an employee of DEC
or
Reinstatement Eligible - Previously held the title on a permanent competitive basis or held a title as indicated under the transfer eligible section on a permanent competitive basis.
or
Transfer Eligible - One year of permanent competitive service at Salary Grade 11 or higher and:
Eligible for transfer under Section 70.1: Permanent competitive service as an Agency Program Aide, Accountant Aide, Administrative Aide, Environmental Conservation Program Aide, Keyboard Specialist 3, Principal Mail and Supply Clerk, Secretary 1. Also any language parenthetic for the above titles. Additional titles which qualify can be found on the Department of Civil Service website, search "GOT-IT".

If you are on an examination eligible list for the position title, you do not need to respond to this posting UNLESS you are also eligible for appointment by transfer, reinstatement or reassignment as defined above; or the appointment type is provisional or temporary. The eligible list(s) will be canvassed as appropriate. Always respond to an eligible list canvass.

Duties Description -Assist staff with expense accounts.
-Track and process purchasing, pay invoices, encumber funds, etc. for several bureaus within Operations.
-Verify and approve cancellations of Recreation reservations, refunds, reimbursements and any corrections. Each Reserve America payment is also tracked for the correct fees and payment method (cash, check, credit card or gift card). Following the transactions and understanding the circumstance that influence and create changes in fees that affect reservations and the different fee schedules charged for the various services.
-Assist in preparing Specifications for bid, including preparing and assembling word documents, publishing final spec documents, preparing and issuing addendums.
-Placing advertisements with Legal Ads and Contract Reporter.
-Generating contract award correspondence, following up with Contractors to get submittals (contract agreements, insurance, bonds, payment breakdowns, subcontractor lists, etc.).
-Executing online searches of Contractor Responsibility and review material for prime and subcontracts.
-Preparing and assembling procurement packages and contract documents for approval, both pre and post-bid. Tracking internal approval status.
-Learn contract payment process so payments can be executed daily. Track payment status.
-Assist in preparation of change orders and tracking of approval process.
-Assist with Consultant Work Order approval packages for DASNY and OGS.
-Assistance in MMS data entry and administrative backup.
-Assist in providing support service to DEC employees at 625 Broadway (employee ID’s, parking, etc.)
-Communication and relationship building between central office, regional and campground staff.
-Other duties as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Sherri Montross

Telephone 518-402-9273

Fax 518-402-9038

Email Address Personnel@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

Notes on ApplyingPlease fax, email or mail your resume to the above. Be sure to put (DEC Posting No. 15-0092) or it may not be accepted.