StateJobsNY

NY HELPNo

AgencyGeneral Services, Office of

TitleExecutive Assistant

Occupational CategoryOther Professional Careers

Salary GradeNS

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $0 to $0 Annually

Employment Type Full-Time

Appointment Type Temporary

Jurisdictional Class Exempt Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

Corning Tower, 41st Floor

City Albany

StateNY

Zip Code12242

Minimum Qualifications • Completion of a two-year Associate’s Degree in Business, Office Management or a related field preferred; High School diploma minimum.
• 3-5 years’ experience as an executive assistant, supporting senior level executive(s); 5-7 years’ experience with High School diploma.

Duties Description Reporting to the Associate Commissioner for Administration, the Executive Assistant provides executive support and serves as the primary point of contact for internal and external agency representatives. As such, the candidate must be an effective communicator, an adept scheduler, and an agile multi-tasker with the ability to handle sensitive and confidential information, prioritize competing work and deadlines, produce highly accurate work, and work with good humor and grace under pressure and tight deadlines.

Illustrative tasks include, but are not limited to:

• Organizing and arranging schedules, arranging travel and processing expense reports, meeting scheduling (in-person, teleconference, or conference call);
• Managing incoming correspondence with appropriate prioritization to ensure professional, accurate, and timely response;
• Organizing material in relation to meetings; collecting and compiling information and coordinating delivery to meeting participants;
• Drafting correspondence;
• Anticipating, identifying, analyzing and solving issues/conflicts independently and discretely;
• Supporting general office administration, including telephone coverage, mail processing & distribution, file set up & maintenance, ordering supplies; and,
• Processing and tracking invoices and other budget related activities

Additional Comments Desired Experience and Skills
• Advanced level experience with Microsoft Office applications (Outlook, Word, Excel, Access, Power Point).
• Excellent administrative, organizational, and professional communication skills (written and verbal).
• Demonstrated professional interpersonal skills – high level of motivation, integrity, self-confidence and ability to take initiative.
• Extreme attention to detail, follow-up, highly organized.
• Demonstrated ability to balance workload under short deadlines and changing priorities in a fast-paced environment.
• Ability to prioritize and manage multiple tasks simultaneously.
• Collaborative team player with proactive approach.
• Ability to ensure security of confidential information – discretion and confidentiality required.

Some positions may require additional credentials or a background check to verify your identity.

Name Daniel J. Cunningham, Associate Commissioner for Administration

Telephone 518-486-9650

Fax

Email Address Shannon.Ware@ogs.ny.gov

Address

Street NYS Office of General Services

41st Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

Notes on ApplyingOr via email to: Shannon.Ware@ogs.ny.gov. Email responses should include in the Subject Line: Executive Assistant Position Vacancy – OGS Administration & Operations