StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleLaw Department Document Specialist Trainee 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade06

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $28299 to $40936 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Empire State Plaza

City Albany

StateNY

Zip Code12224

Minimum Qualifications This is a transfer opportunity for current New York State employees only who are eligible to transfer via Section 70.1 of the Civil Service Law - Candidates must have permanent status in a title approved for transfer by Civil Service within two salary grades of the Grade 6 level.

The Beginning Clerical Worker Eligible List is also used to fill this title. If you are on this list, you may receive a canvass letter.

Candidates who have not previously served in a keyboarding title must demonstrate adequate keyboarding skills (i.e. the ability to type 35 words per minute with at least 96% accuracy) by passing the Keyboard Specialist performance test.

Duties Description 18 month Traineeship leading to a SG 9.

•Open and close cases using Silvercase to docket all necessary information.
• Identify, docket and distribute incoming pleadings.
• Update case dockets to the appellate level.
• Review and distribute appellate calendars and decisions.
• Work with other bureaus and regional offices to ensure a smooth transfer of files on appeal.
• Screen and deliver incoming bureau mail.
• Type letters and affidavits of service for outgoing briefs.
• Type covers, statements and tables needed for inclusion in Records on Appeal.
• Type certificates and bills of costs.
• Create archives list for closed cases (via our paper management system [PAM]).
• Accept personal service of legal documents served on Attorney General’s office.
• File legal papers with appropriate court.
• Answer, screen, forward calls on case-related matters.
• Provide backup to mail run to post office and/or court runs.
• Draft and finalize appellate briefs and other legal work (affidavits, answers, motions).
• Cover the reception desk as necessary.
• Perform other duties as assigned.

Additional Comments Upon successful completion of 12 months as Law Dept Document Specialist Trainee 1, you will automatically advance to Law Dept Document Specialist Trainee 2. (SG 8)

Upon successful completion of 6 months as Law Dept Document Specialist Trainee 2, you will automatically advance to Law Dept Document Specialist. (SG 9)

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone 518-776-2500

Fax 518-915-7753

Email Address brianna.guckemus@ag.ny.gov

Address

Street State Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingOnly New York State employees eligible to transfer via Section 70.1 of the Civil Service Law, or applicants with a score of 100% on the Beginning Clerical Worker list need apply. Please return cover letter and current resume to brianna.guckemus@ag.ny.gov Email is the preferred method of submission. Please include Vacancy ID #19807 in the subject line. Please be sure to indicate how you are eligible to transfer. Will accept faxes and mailed copies as well.