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Review Vacancy

Date Posted 03/20/15

Applications Due04/17/15

Vacancy ID19836

AgencyHealth, Department of

TitleAdministrative Assistant

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52293 to $66494 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Division of Nutrition, Bureau of Supplemental Food Programs

Fiscal Management Section, Riverview Center

City Menands

StateNY

Zip Code12204

Minimum Qualifications Current Department of Health (DOH) employee with permanent or contingent-permanent competitive status as an Administrative Assistant, (AA) G-18; OR current NYS employee with one year or more of permanent or contingent-permanent competitive service in a title at or above G-18 and eligible to transfer to an AA G-18 under Section 52.6 of the Civil Service Law; OR current NYS employee with one year or more of permanent or contingent-permanent competitive service in an administrative traineeship and eligible to transfer to an AA trainee under Section 52.6 of the Civil Service Law; OR current NYS employee with one year or more of permanent or contingent-permanent competitive service in a title at or above G-13 and eligible to transfer to an AA Trainee 1 under Section 70.1 of the Civil Service Law; OR current NYS employee with one year or more of permanent or contingent-permanent competitive service as a Senior Accountant, G-18 and eligible to transfer to an AA Trainee 2 under Section 70.1 of the Civil Service Law; OR current NYS employee with one year or more of permanent or contingent-permanent competitive service in a title at or above G-11 and eligible to transfer to an AA Trainee 1 under Section 70.4 of the Civil Service Law.

Preferred Qualifications:

The preferred candidate would have progressively responsible professional work experience in the administrative support of a large, multi-faceted public health program with excellent communication, analytical, computer and organizational skills. Ability to work independently and handle multiple priorities. Knowledge of or previous experience with Fiscal Management.

Duties Description The Administrative Assistant will work in the Local Assistance Unit of the Bureau of Supplemental Food Program’s Fiscal Management Section. Duties will include assisting with the Women, Infants and Children (WIC) Program’s fiscal and caseload activities and analyses that support the management of the WIC Program; tracking various projects and initiatives and monitoring Unit bureau mail logs; preparing and delivering fiscal/budget training to WIC State and Local Agency staff; collaborating to develop and submit periodic narrative and statistical reports for Bureau management; drafting written requests for Department and USDA approval (e.g. renovation requests); and performing other administrative activities as requested.

Additional Comments Permanent, full-time. Occasional Statewide travel, including overnights and travel to areas that may not be served by public transportation, may be required.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, EGB/22009/AA

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Room 2217, Corning Tower Building

Empire State Plaza

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingIf you are a NYS employee: Submit resume to Human Resources Management Group, EGB/22009/AA, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237- 0012, or by email to resume@health.ny.gov, or by fax to (518) 473-3395 with a subject line EGB/22009/AA, no later than April 17, 2015.

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