StateJobsNY

NY HELPNo

AgencyTaxation & Finance, State

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37253 to $45660 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W.A. Harriman State Office Campus

City Albany

StateNY

Zip Code12227

Minimum Qualifications This position may be filled pending DOB approval and is subject to DOB guidelines for processing personnel transactions.

The selected candidate must be eligible for appointment in accordance with the provisions of the Civil Service Law, Rules, and Regulations.

If mandatory rehiring lists exist for this title, appointment other than reassignment must be made from these lists. If there are no acceptors from these lists, appointment may be made using the following minimum qualifications:

1. Eligible for transfer

-OR-

2. Reachable on appropriate Civil Service eligible list.

Duties Description This position may perform the following duties:

1. Provide secretarial support to a group of attorneys including production of complex and detailed legal documents and reports as required according to required format and within established time frames and deadlines, mailings by certified or overnight mail, copying, scanning and organizing documents.

2. Open, review, sort, log and distribute incoming mail.

3. Maintain files for the unit both in hard copy and electronic formats; use Law Manager case management system for electronic files.

4. Transmit instructions from supervisors to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed and deadlines are met.

5. Schedule meetings; manage and maintain calendars ensuring office coverage.

6. Answer telephones, respond to questions and refer calls requiring technical knowledge to appropriate staff.

7. Make travel arrangements and lodging reservations.

8. Accept service of process.

9. Perform other related tasks as required. Supervision may be required.

10. Meet the Department’s time and attendance rules and regulations.

Some positions may require additional credentials or a background check to verify your identity.

Name Dee Dziewulski

Telephone (518) 530-5312

Fax (518) 435-8548

Email Address Dorothy.Dziewulski@tax.ny.gov

Address

Street W.A. Harriman State Office Campus

Building 9, Room 100

City Albany

State NY

Zip Code 12227

Notes on ApplyingPlease submit letter of interest, and current resume. Include Social Security number to verify eligibility.