Review Vacancy
AgencyMental Health, Office of
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitM/C - Management / Confidential (Unrepresented)
Salary RangeFrom $43584 to $54433 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Candidates must be permanent in the Secretary 2 title and eligible for a lateral transfer, OR have permanent status in a comparable title and eligible for transfer under Section 70.1 of the Civil Service Law. Questions concerning transfer eligibility can be directed to omhhrm@omh.ny.gov.
Duties Description The Office of Mental Health is recruiting to fill a Secretary 2, G-15 position in the Division of Integrated Community Services for Children and Families. The incumbent will report to the Associate Commissioner of the Division. In this capacity, the incumbent will perform a variety of confidential duties which include, but are not limited to, the following:
• Act as Assistant to Associate Commissioner, Medical Director and Director of Strategic Clinical Solutions.
• Maintain calendars, schedule meetings, conferences, conference calls and webex/videoconference meetings.
• Assemble and coordinate background materials for meetings and conferences.
• Make all travel arrangements, Statewide Financial System (SFS) entries for travel and procurement card orders.
• Complete travel planning and reimbursement processes for a contracted consultant.
• Work closely with other State agencies (OCFS, OASAS, DOH) as well as community providers in putting together interagency meetings held locally as well as in other areas of the State.
• Work in Microsoft Word, Power Point and Visio; review documents for completeness, format letters and other forms of communication and tracks deadlines of all kinds.
• Manage highly confidential material for the Associate Commissioner and/or Executive Team.
• Open, review, sort and distribute mail in accordance with staff assignments.
• Review incoming correspondence and reports to determine their significance; gather background information.
• Prepare responses to correspondence and prepare charts, reports and forms.
• Answer telephone and respond to questions or refer complex issues to appropriate staff.
• Transmit instructions from Associate Commissioner to staff and monitor staff assignments.
• Act as Liaison for Field Office staff working with children and families.
• Track and manage routine business transactions such as time and accrual records, time off requests, purchase orders, etc.
• Interact in person, and by telephone, with agency and interagency staff and national organizations.
• Provide coverage as needed to other Executive Team staff.
• Assist other Division staff, as needed, on special projects.
Some positions may require additional credentials or a background check to verify your identity.
Email Address omhhrm@omh.ny.gov
Address
Street NYS Office of Mental Health
44 Holland Avenue
Notes on ApplyingQualified candidates should forward a resume no later than April 29, 2015 to the attention of Laura Neri, NYS Office of Mental Health, Bureau of Central Office Personnel Services, 44 Holland Avenue, Albany, NY 12229 or via e-mail to omhhrm@omh.ny.gov Please ensure that your resume includes your current Civil Service title, grade level and appointment date to that title.
You are advised that, should you accept a job offer with the Office of Mental Health, you may be required to be fingerprinted and pay a fingerprint fee.