Review Vacancy
AgencyAttorney General, Office of the
TitleAccountant Aide or Accountant Aide Trainee
Occupational CategoryFinancial, Accounting, Auditing
Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)
Salary RangeFrom $31805 to $50814 Annually
Appointment Type Contingent Permanent
Street Address NYS Office of the Attorney General, Budget & Fiscal Management Bureau
The Capitol
Minimum Qualifications REACHABLE FOR APPOINTMENT ON THE ACCOUNTANT AIDE TRAINEE TEST LIST OR PERMANENT OR CONTINGENT PERMANENT STATUS AS AN ACCOUNTANT AIDE OR ELIGIBLE TO TRANSFER VIA SECTION 70.1 OR 70.4 OF THE CIVIL SERVICE LAW.
Duties Description • Review monthly Citibank Corporate Travel Account (CTA) Statement and process voucher for payment ensuring proper coding including bureau based budgeting.
• Receive and review monthly reconciliations submitted by card holders confirming that forms are properly authorized, supported by proper documentation, and comply with established policies and procedures.
• Send follow-up emails for un-reconciled accounts quarterly. Provide account status for card renewals and separations.
• Participate in training classes for the Travel Module offered by the SFS. Make recommendations for agency impacts of implementation.
• Develop, maintain and update physical and electronic manuals of travel planning and authorization, travel expense reports, payment, reconciliation and reimbursement programs including procedures, policies and forms issued by NYS OAG, OSC, OGS, and SFS.
• Implement new travel related initiatives, updates, revisions issued by the above.
• Maintain and update all travel related information including rate revisions, schedules, forms and links posted on the OAG website.
• Respond to verbal and written inquiries from travel program users including emails to the Travel Inbox.
• Administer the Witness Travel and Corporate Travel Programs ensuring the accuracy and propriety of transactions. Maintain subsidiary records supporting program activities.
• Prepare requests for bulk purchases of Amtrak tickets and Metro Cards. Ensure logbooks and spreadsheets supporting the accounting activity for transactions are maintained and on hand inventory is reconciled at time of request.
• Instruct and oversee the activity of clerical staff that support travel related tasks.
• Prepare and process vouchers for payment of employee reimbursement and other payments as assigned.
• Assist audit teams in the review and testing of internal controls.
• Compile data and prepare accounting worksheets for the preparation of weekly, monthly, annual and ad-hoc financial reports and analyses.
• Review and analyze problems that arise in the performance of duties and bring to the attention of the Supervisor with a proposal for possible solutions.
• Participate in rotating duties performed by the payments unit including answering phones, printing, etc., as assigned.
• Duties and responsibilities may change based on the needs of the Budget and Fiscal Management Bureau.
Additional Comments This position is located in our Albany, NY office.
Some positions may require additional credentials or a background check to verify your identity.