Review Vacancy
AgencyEmpire State Development, NYS
TitleAdministrative Aide ID #00150
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $42555 to $51830 Annually
Minimum Qualifications Open to NYS employees with one year of permanent, competitive service as an Administrative Aide, OR candidate must be reachable on New York State Civil Service Eligible List 00-218, Administrative Aide OR be eligible to transfer via Section 70.1 of Civil Service Law.
Duties Description Under the direction of the HR Director or Associate Personnel Administrator (APA), the incumbent will function as a paraprofessional, performing a wide variety of administrative activities to support the work of the HR Director and APA in the Human Resources Office. The incumbent may assist with, or be responsible for, the following:
• Obtains biweekly clearance control numbers to coincide with upcoming NYSTEP transactions.
• Submits hiring freeze waivers in NYSTEP.
• Checks hiring freeze waivers and other transactions submitted in NYSTEP daily.
• Runs NYSTEP reports on a biweekly basis.
• Prepares probationary report memos; maintains electronic probationary report log; issues reminders to supervisors.
• Tracks performance evaluations and issues reminders to supervisors.
• Canvasses eligible lists via ELMS, organizes canvass responses, assists in reviewing applications and resumes for eligibility, prepares acceptor’s lists for program managers and codes and returns eligible lists.
• Drafts vacancy postings and posts them internally and/or on GOER as directed.
• Updates personnel database.
• Compiles and organizes new employee orientation materials.
• Issues building access passes to temporary staff.
• Coordinates temporary employment services hiring; maintains temporary services spreadsheet.
• Assists in position classification activities by compiling and preparing transmittal correspondence.
Some positions may require additional credentials or a background check to verify your identity.