StateJobsNY

NY HELPNo

AgencyInformation Technology Services, Office of

TitlePurchasing Assistant 2, ref #16509

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of IT Services

Empire State Plaza, Swan Street, Core 4

City Albany

StateNY

Zip Code12220

Minimum Qualifications Open to NYS employees with one year of permanent, competitive service as a Purchasing Assistant 2, G-14; OR New York State employees with one year of permanent competitive service at the G-12 level or above who are in titles eligible for transfer under Section 70.1 of the Civil Service Law. Such titles include but are not limited to Administrative Aide, G-13, and Principal Account Clerk, G-14. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grade levels.

Candidates on the eligible list for this title will be considered through a canvass and need not apply to this vacancy posting.

Duties Description The Purchasing Assistant 2 will be responsible for the full range of Facilities, Mailroom, Fleet and Security Services purchasing activities for The Office of Information Technology Services (ITS) which consists of more than 4,000 staff in over 70 locations. The incumbent will perform tasks and activities in the preparation and processing of purchase orders for the purpose of purchasing supplies, materials, equipment, repairs, and various maintenance services. The Purchasing Assistant 2 will be responsible for supervisory duties.

Illustrative duties include, but are not limited to, the following:

• Perform a variety of Statewide Financial System (SFS) duties including purchase requisition input.
• Perform procurement activities including creating requisitions. Ensure appropriateness of use and compliance with rules/regulations including, but not limited to, ITS procedures and policies, OGS Purchasing Guidelines, and OGS Preferred Sources.
• Inform supervision and/or program administrators orally or in writing of the qualify, price, installation and maintenance cost, and related factors concerning requisitions.
• Work with vendors, review inventories, manufacturers’ catalogs, and all other available sources to determine the availability of the requested items and alternatives and obtain price quotes.
• Certify goods or services ordered are delivered as requested in accordance with specifications.
• Assist in the preparation of procurement-related reports.
• Provide supervision to a Senior Mail & Supply Clerk, G-9.

Additional Comments Some positions require fingerprinting.

This position is pending Division of Budget approval.

Some positions may require additional credentials or a background check to verify your identity.

Name Sharon Rutledge

Telephone 518-474-0885

Fax 518-402-4924

Email Address HR.recruitment@its.ny.gov

Address

Street NYS Office of IT Services

ESP, PO Box 2062

City Albany

State NY

Zip Code 12220

Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Sharon Rutledge by email, fax, or post office mail and indicate that you are applying for Purchasing Assistant 2, ref #16509. Please clearly indicate how you qualify for this position. Your Social Security Number may be required to confirm eligibility.