Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 04/21/15

Applications Due05/05/15

Vacancy ID20552

AgencyEmployee Relations, Office of

TitleContract Management Specialist 1

Occupational CategoryAdministrative or General Management

Salary Grade18

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $49889 to $61908 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Agency Building #2, 8th Floor

Empire State Plaza

City Albany

StateNY

Zip Code12223

Minimum Qualifications Permanent service in this title, or one year permanent service in a title allocated to a SG-16 or higher and otherwise eligible for transfer in a Contract Management Specialist 1 title OR under Civil Service Law. Candidates on the Contract Management Specialist 1 Eligible List will be canvassed; Candidates on the PCO and PATT Eligible Lists are eligible for a 70.4 transfer to the Trainee 1 level with one year of service in a position SG-11 or higher and have a Bachelor's Degree.*

Experience with managing contracts and related budgets a plus; Knowledge of and experience with the Statewide Financial System (SFS) preferred; Knowledge of and experience with Microsoft Office Suite desired; Demonstrated ability to successfully collaborate with others; a genuine team player; Excellent communication and customer service skills; A satisfactory equivalent combination of appropriate experience and education as determined by the New York State Governor’s Office of Employee Relations.

*Candidates appointed at the Trainee 1 Level will need to successfully complete a two-year traineeship before advancing to CMS1, SG-18 level.





Duties Description Working under the general direction of the Contract Management Specialist 2, the Contract Management Specialist 1 will be responsible for negotiating, developing, preparing, reviewing, implementing, processing, tracking and providing fiscal and administrative oversight of contracts. The incumbent will audit and process contract claims and vouchers, and approve and review contract payments to ensure the payments are in accordance with contract terms. On occasion, the incumbent may also provide technical assistance related to New York State law, rules, regulations and policies on contract administration to State agency staff, individuals or organization. The incumbent will also support and assist the Contract Management Specialist 2 activities related to the agency’s records management processes. Duties include, but are not limited to: Assist agency staff with discretionary purchasing and contract management processes; Meet with program staff to assist in the planning, evaluation and selection processes for various procurements; Offer technical assistance and guidance on proper procurement processes and procedures; Assist the Contract Management Specialist 2 in training agency staff in the Statewide Financial System (SFS) functionality as needed; Provide guidance to agency staff in contract development and/or negotiation of contracts, Requests for Proposals (RFPs) or sole/single source procurements and other related financial documents, and assist in the resolution of problems with these documents and bring them to the attention of the Contract Management Specialist 2; Review and process procurements, obtain required approvals prior to submission to control agencies, monitor procurements throughout the approval process, and act as a liaison between various procurement agencies; Review requisitions and determine compliance with contractual payment provisions and appropriate rules, regulations, procedures and policies, and perform related functions in SFS; Coordinate Accounts Payable activities, ensure the processing of all invoices and vouchers for applicable payment method; Assist in the preparation of monthly and quarterly financial reports, create and run reports in SFS as requested, review encumbrances and balances; Draft and submit to the Contract Management Specialist 2 internal contract monitoring reports and external reports, such as MWBE and other procurement reports; Assist the Contract Management Specialist 2 with Records Management activities, as necessary; Assist with special assignments and projects as appropriate and necessary.

Additional Comments The Governor’s Office of Employee Relations does not discriminate on the basis of race, color, national origin, age, sexual orientation, religion, or disability in the admission to, access to, or employment in their programs or activities. Reasonable accommodation will be provided upon request.

Some positions may require additional credentials or a background check to verify your identity.

Name Kelly Catman

Telephone

Fax

Email Address Kelly.Catman@goer.ny.gov

Address

Street Agency Building #2, 8th Floor

Empire State Plaza

City Albany

State NY

Zip Code 12223

 

Notes on ApplyingSend cover letter and resume to the above email address to apply. You can also send via US Mail. WORD or PDF are the preferred formats. Please reference Vacancy No. 20552 when applying.

Printable Version