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Review Vacancy

Date Posted 04/24/15

Applications Due05/11/15

Vacancy ID20629

AgencyState Comptroller, Office of the

TitleContract Management Specialist 1

Occupational CategoryFinancial, Accounting, Auditing

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52293 to $66494 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 7:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Candidates must be reachable on the Contract Management Specialist 1 eligible list OR eligible to transfer under Section 52.6, 70.1 or 70.4 of the Civil Service Law.
52.6 Transfer:
To be eligible for a 52.6 transfer, a candidate must have one year permanent competitive service in a 52.6 title allocated to salary grade 16 or above.

70.1 Transfer:
Employees with one year of permanent competitive service in one of the following titles:
Administrative Aide, Agency Program Aide, Education Program Assistant 1, Education
Program Assistant 2 are eligible to transfer to a Contract Management Specialist Trainee 1.

Employees with one year of permanent competitive service in one of the following titles:

Associate Auditor State Expenditure, Housing Specialist 1, Management Specialist 1 SL
and Senior Accountant are eligible to transfer to a Contract Management Specialist 1

70.4 Transfer:
Employees with one year permanent competitive service in a position within two salary grades and possess a Bachelor’s Degree from an accredited College. Applicants must have passed the PCO exam
Candidates may be required to serve a 2-year traineeship that leads to the grade 18 position. The traineeship includes a comprehensive training plan that will be individualized based on the candidate’s experience.

Duties Description • Maintain procurement record – both physical and electronic file. Keep ACCESS up to date as to status of procurement
• Establish appropriate physical and electronic file structure according to procurement type
• Update physical and electronic file as documents are added to the procurement record
• Updates ACCESS each time a new event occurs in the procurement process
• Draft contracts or amendments/extensions as directed by supervisor
• Assist in the competitive procurement or process as directed by supervisor
• Drafts contract reporter notices and posts in contract reporter
• Ensures that competitive procurement (RFP, IFP, etc.) is posted to the OSC Internet Site
• Compiles questions received, distributes to Program for response, compiles responses for supervisor review, and ensures they are posted to OSC Internet Site
• Reviews technical evaluation scoring for completeness and reasonableness
• Participates on cost evaluation committee
• Prepares procurement record to AG/Civil Service and BOC
• Assist in editing of competitive procurement document
• Assist in the discretionary or single/sole source procurement process as directed by supervisor
• Draft request for single/sole source exemption
• Obtain necessary documentation from Contractor to complete procurement record
• Prepare procurement record to AG/Civil Service and BOC, as appropriate
• Process transactions in SFS
• Provide training to agency program staff in Albany and NYC on best practices for procurements.
• Address contractual or payment issues as they arise. Act as a resource to program staff on issues of contract compliance/allowable expenditures.
• Perform Vendor Responsibility Reviews

Additional Comments • Strong Writing Skills Preferred
• Communicate and interact in a professional manner with individuals at all levels both inside and outside of OSC.
• Careful attention to detail and the ability to resolve various problems that may arise, in a timely manner.

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street 110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than May 11, 2015. Please reference Item #198 GOER-JP when responding.

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