Review Vacancy
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $33972 to $41756 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Candidates must be current state employees and have a reachable score on the Calculations Clerk 2 list or
Have a current permanent appointment with 1 year of service as a Calculations Clerk 2 or to a title eligible for transfer to Calculations Clerk 2 or
Appointment as Calculations Clerk 2 here at UAlbany, less than 1 year of service, (remainder of probationary period to be completed in new assignment) or
Be a former state employee eligible for reinstatement to the title of Calculations Clerk 2. May be filled from a mandatory reemployment list if one is in effect at time of appointment.
Duties Description Under the direction of the Bursar and supervision of the Assistant Bursar the Calculations Clerk II SG-9 supports the Bursar's Unit and Office of Student Accounts in day to day operations and payment processes.
These duties include the following:
Provide exemplary customer service to students, faculty, staff and third parties. Supports the affirmative action goals of the University, especially in the areas of minority opportunities, and fostering good office relationships with minority student clientele.
Payment Processing:
Accurately process in-person, phone, mail payments for credit card, cash and check transactions. Prepare cash sheet deposits, receipts, and record appropriate payment transactions either manually or through our Ecommerce vendors. Accurately process IFR payments within 72 hours of receipt either manually or through Peoplesoft. The reconciliation of IFR payments involves professional and courteous contact with Project Directors, and other department heads for payment clarification, and deposit into our local bank account. Ability to balance batches within normal working hours.
Process paperwork for off-site collections of "locked bag" deposits received from the Library, Registrar and Parking Management (and other departments as required) by running a tape of the total of the deposit tickets on the outside of the locked bag(s) to insure totals agree. The confirmation of deposits is completed for Administrative Services, Admissions, Psychological Services, Athletics, and the Chemistry Department (and other departments as required). Process includes the verification of funds, preparation of a receipt and deposit of funds in our local bank account.
Accurately and promptly review and process common application deposits, wire transfers and Lockbox documentation for tuition payments, Common Area and Dorm Damage IFR payments, Sunycard, Health Center, UHS payments, and the retrieval College Saves 529 payments through the HESC EFT Program.
Accurately and promptly process Attorney General Payments, Graduate and Undergraduate Admission deposits, Room Deposits, federal aid and waiver vouchers. This process requires reconciliation of credit card transactions to payments applied, accurate preparation of deposits for cash and check and reconciliation to the students' account. Process paperwork for "non-cash" batches received from the Billing and Account Maintenance Unit.
Accurately prepares all correspondence for signature by the Bursar and the Supervisor, including Returned Check Letters, Private Scholarship Letters, Return of Funds letters, etc. Prepares and mails transmittal slips for payments that could not be processed. Filing, retrieval and organizing of departmental reports and student files as required.
Work on the filing of Bursar/Student Accounts documentation, newly assigned tasks, or special projects as requested and assist the Billing and Account Maintenance during peak periods as need arises.
Review number of checks received against check stock control numbers. Updates log of control numbers used and checks printed. Review checks for printing problems. Notify Bursar of any problems encountered in verifying and reviewing checks. Prepares checks for daily student pick up at counter.
Reporting
Prepare monthly reports compiling statistics of business conducted in Bursar's Office, including number of phone calls and counter visits.
Training and Development
Supports the continual evolution of the processes of the Bursar's Office by learning and mastering new software programs including Touchnet, PeopleSoft, and Nolij. Participate in training to enhance the processing of payments, performance, and over all function of the Bursar's Unit. This includes upgrades and changes to PeopleSoft Student Financials and all Ecommerce vendors.
Additional Comments Please mail your application (available via SUNY website under link (COPY AND PASTE TO WEB BROWSER), http://www.albany.edu/hr/assets/CS_Employment_Application.pdf),
resume and S.S.# (to verify State Service)to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222
Some positions may require additional credentials or a background check to verify your identity.
Email Address smead@albany.edu
Address
Street Office of Human Resources
SUNY
Notes on ApplyingPlease MAIL your application (available via SUNY website under link, COPY AND PASTE TO WEB BROWSER http://www.albany.edu/hr/assets/CS_Employment_Application.pdf),
resume and S.S.# (to verify State Service)to:
University at Albany
Office of Human Resources Management
Personnel Operation - UAB 300
1400 Washington Ave
Albany, NY 12222