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Review Vacancy

Date Posted 05/13/15

Applications Due05/24/15

Vacancy ID21012

AgencyCriminal Justice Services, Division of

TitleAgency Program Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 80 South Swan Street

Alfred E. Smith Building

City Albany

StateNY

Zip Code12210

Minimum Qualifications Currently in this title OR one year of permanent service in a title SG-11 or higher and otherwise eligible for transfer under Civil Service Law. Eligible list candidates will be considered and need not apply to this canvass.

Duties Description The Agency Program Aide (APA) provides general administrative and technical support to all attorneys within the Office of Legal Services (OLS). The incumbent also assists the agency Records Access Officer (RAO) in responding to Freedom of Information Law (FOIL) requests. DCJS receives over 1,100 FOIL requests annually. The APA assists the RAO by maintaining the daily FOIL log to effectively track receipt and completion of FOIL requests; routing FOILs to the appropriate DCJS offices and drafting responses to FOIL requests. In doing so, the APA must have a good knowledge and understanding the laws pertaining to FOIL requests. The Agency Program Aide is also responsible for providing assistance to OLS attorneys, including, formatting pleadings and court or administrative hearing filings and gathering pertinent information in relation to the case to assist the Attorney’s. The incumbent also provides critical support in assisting the Agency Ethics Officer (AEO) in tracking and routing outside employment; maintain the Agency’s list of required financial disclosure statement (FDS) filers; and tracking completion of ethics training. These functions are necessary to assist the AEO in complying with the ethics law requirements pertaining to FDS filing, and compliance with mandatory ethics training and reporting requirements.

The APA is also responsible for preparing purchase requisitions, making P-card payments, as well as keeping track of monthly expenditures and processing various monthly reports for OLS. This position will also provide general administrative support to the attorneys as needed. This includes phone inquiries, scheduling, processing mail and preparing documents, letters and reports using various software packages.

Additional Comments Appointment is subject to Division of Budget waiver approval.

The NYS Division of Criminal Justice Services provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please contact the Office of Human Resources Management at (518) 485-1705.

Some positions may require additional credentials or a background check to verify your identity.

Name Lori Chamberlain

Telephone (518) 485-7696

Fax (518) 457-4000

Email Address DCJSJobs@dcjs.ny.gov

Address

Street 80 South Swan Street

Alfred E. Smith Building

City Albany

State NY

Zip Code 12210

 

Notes on ApplyingPlease submit your resume via e-mail to DCJSJobs@dcjs.ny.gov or to the contact information provided above.

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