Review Vacancy
TitleOffice Assistant 1 (Keyboarding)(Keyboard Specialist 1 before clerical titles consolidation)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $28865 to $35704 Annually
Minimum Qualifications One year of permanent or contingent permanent service as a Keyboard Specialist 1, Grade 6, Data Entry Machine Operator, Grade 6, or Data Entry Machine Operator Trainee, NS; OR eligible to transfer to one of the above titles via 70.1 transfer; OR reachable on the Civil Service eligible list for one of the above titles.
*Effective May 7, 2015, some clerical titles were consolidated into the Office Assistant title series.
Duties Description Under the direction of the Licensing Bureau Chief, who is responsible for all Licensing, and reporting to the Administrative Assistant, this position is responsible for the processing of Indian Gaming applications within the unit. The application process consists of both data entry and imaging of files as part of the Bureau’s electronic depository of documents. Specific duties include, but would not be limited to, the following:
• Data entry of applications for Indian Gaming casino applicants.
• Process temporary and annual certification letters for Indian Gaming casino applicants, enter data, copy, fax, and mail to Tribal Gaming Commissions.
• Data entry and distribution of criminal history reports from the Division of Criminal Justice Services and the Royal Canadian Mounted Police daily. Follow up on fingerprint rejections as necessary.
• Enter data and file license letters and other miscellaneous correspondence received from the Tribal Gaming Commissions.
• Receive, sort and distribute Indian Gaming mail daily.
• Data entry and distribution of incoming background investigations from the New York State Police.
• Prepare and forward files monthly to the New York State Police for conducting background investigations. Also forward files weekly for expedited investigations and follow up as necessary with documents on open investigations.
• Prepare files monthly for purging of records from the Division of Criminal Justice Services for inactive casino applicants.
• Scan files and forward requests to Gaming Commission Inspectors for conducting supplemental background interviews on unusual case applicants.
• Maintain office supplies for the licensing department.
• Replenish New York State Police fingerprint card supply upon request.
• Other duties as assigned.
Additional Comments Appointment will be contingent upon completion of a fingerprint background check before an official appointment offer can be made.
Some positions may require additional credentials or a background check to verify your identity.
Email Address Human.Resources@gaming.ny.gov
Address
PO Box 7500, One Broadway Center
Notes on ApplyingPlease submit a cover letter and resume indicating that you are applying for Office Assistant 1 and include the Vacancy ID number. Please include your current Civil Service title and clearly indicate how you meet the minimum qualifications for this position. Your Social Security Number may be required in order to confirm your eligibility.