StateJobsNY

NY HELPNo

AgencyState Comptroller, Office of the

TitleSecretary 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade15

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $46697 to $56567 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8 AM

To 4 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12235

Minimum Qualifications Interested candidates must be reachable on the Secretary 2 eligible list or eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 Transfer:
Individual must have one year of permanent competitive service in a qualifying title allocated to a grade 13 or higher. If the candidate is not currently incumbering, or has not previously held a keyboard or secretarial title, the candidate will have to take and pass a typing proficiency exam to qualify for transfer.

Duties Description • Administrative Support for Assistant Comptroller
- Answers and routes phone calls for SGA’s Assistant Comptroller. Responds to routine questions and refers calls to appropriate staff members.
- Maintains AC’s calendar of appointments and meetings. Prioritizes and changes schedule when needed. Keeps office filing system and maintains all necessary meeting files.
- Handles all incoming and outgoing correspondence. Also, forwards all FOIL requests and Executive Correspondence to the appropriate Director in a timely manner and forwards response to requestor (Press Office or ECU) by response due date.
- Reviews timesheets for accuracy and sends to AC for approval and processing.
- Makes travel arrangements and overnight accommodations for the AC and processes travel vouchers in a timely fashion.
- Assists as a backup to the Deputy Comptroller and Directors when needed.

• Report Tracking: Responsible for the daily flow of audit reports. This includes logging in reports, updating daily, sending drafts/finals to appropriate person for approval, advising Director when draft/final is ready to be issued, coordinate with Press Office and Web Unit for posting to the Internet. Move all final reports to Team Mate for cross-referencing when finals are issued. Updating PTS to track AC status of reports (i.e. date received, TBI).

Additional Comments DESIRED COMPETENCIES:

• Ability to manage multiple priorities.
• Excellent interpersonal skills.
• Proficient in use of technology, such as Microsoft Office Suite.
• Strong analytical and problem solving skills.
• Detail oriented

Some positions may require additional credentials or a background check to verify your identity.

Name Manu P Minocha

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than May 30, 2015. Please reference Item #1581 – GOER-MPM when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.