StateJobsNY

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitM/C - Management / Confidential (Unrepresented)

Salary RangeFrom $35682 to $44945 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Office of Temporary and Disability Assistance

40 North Pearl Street

City Albany

StateNY

Zip Code12243

Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;

OR

ELIGIBLE LIST: Candidates must be reachable on the current eligible list for the Secretary 1 in Albany.

Note: Candidates who are currently on the eligible list for the Secretary 1 in Albany need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.

Duties Description Duties will include but are not limited to the following:
• Provide secretarial support to the Assistant Director of Personnel and her staff (includes Personnel Administrators, Recruitment Unit, Payroll, Health Benefits and Supervisory Training);

• Provide critical back-up support to the Secretary 2 in the preparation of labor relation materials, including notice of disciplines, grievance responses, etc;

• Gather documents from the Automatic Timecard System (ATC) and Personal History Folder (PHF) in response to subpoenas for employee information;

• Prepare organizational charts for classification submissions and posting on OTDA’s web site;

• Assist HRIS Super User in the preparation/generation of ad hoc reports. Independently prepare/generate specialized reports as requested;

• Using various data sources, prepare and distribute bi-weekly reports and related correspondence;

• Prepare reports using statistical and narrative information. This will require the use of a variety of software packages;

• Review incoming correspondence and reports to determine their significance. When necessary, prepare draft response or refer to appropriate person for response and set deadline for response. Follow-up to see that appropriate information is being prepared and will be completed by deadline;

• Review outgoing correspondence for proper grammatical usage, clarity, factual correctness, compliance with policy, program information and conformance to instructions. Insure that appropriate background material is attached;

• Design, set up and maintain files (including electronic) of correspondence/documents, code and file material, search for requested material and periodically purge obsolete material for storage in records center or for disposal;

• Make travel arrangements, coordinate and schedule meetings, maintain supervisor’s calendar;

• Arrange conferences; assemble and coordinate background materials for large meetings and conferences;

• Transmit instructions from supervisor to appropriate staff orally, in writing or electronically and follow up to see that instructions are followed and deadlines are met;

• Assemble packages for orientation and supervisory training and monitor supplies;

• Assist with mass mailings and mail merges.

Additional Comments A full-time, permanent appointment will be made. Hours of the position are 9:00AM - 5:00PM. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.


**Candidates should reference posting #15-089 when submitting your cover letter or resume for this position.** If submitting your application electronically, please reference posting #15-089 as part of your subject line.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

Notes on Applying**Candidates should reference posting #15-089 when submitting your cover letter or resume for this position.** If submitting your application electronically, please reference posting #15-089 as part of your subject line.

To apply, please send a cover letter and resume. Include a current, Civil Service title and grade level and clearly state how you meet the minimum qualifications.

You may be required to provide acceptable proof of education, experience, credential and/or license to demonstrate that you meet the minimum qualifications for appointment to this position.

Applicants will be required to prove their eligibility for employment based upon acceptance of a position in accordance with the Immigration Reform and Control Act of 1986.

If you are a retiree currently receiving benefits, indicate this and the name of the retirement system in your response.

In accordance with state law, Governor’s Executive Order No. 6 and Section 504 of the Federal Rehabilitation Act of 1973, as amended, the NYS Office of Temporary and Disability Assistance does not discriminate against disabled individuals. If you are disabled and require reasonable accommodation at the time of the interview, please contact the Office of Equal Opportunity Development in Albany at (518) 473-8555 or in New York City at (212) 961-8216.