Review Vacancy
AgencyState Comptroller, Office of the
TitleOffice Assistant 3 (Calculations)
Occupational CategoryClerical, Secretarial, Office Aide
Bargaining UnitASU - Administrative Services Unit (CSEA)
Salary RangeFrom $45018 to $54678 Annually
Appointment Type Contingent Permanent
Minimum Qualifications Interested candidates must currently be reachable on the Office Assistant 3 (Calculations) eligible list OR be eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 Transfer:
To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 12 or above.
Duties Description - Working with & communicating with Business Units and vendors to resolve issues and ensure the vendor file data is current.
- Demonstrate strong communication and customer service skills.
- Maintain open communication with Business Units and vendors to ensure operational issues are addressed timely.
- Ensure the vendor file is accurate and reliable. Some tasks may be delegated to subordinates.
- Provide support to the Vendor Audit Team by performing a wide variety of program activities and tasks to support the work of professional and technical positions.
- Supervising the Maintenance of Vendor Data
- Supervise staff assigned to vendor maintenance activities, such as contact changes or address changes.
- Plan and carry out audit of vendor file fields (e.g. bank account, addresses, payments) to ensure correctness and consistency with OSC policies in the Guide to Financial Operations (GFO) manual.
- Ensure accurate, reliable vendor information that is ultimately used to authorize payments.
- Produce statistics for management to track progress, identify backlogs, etc.
- Supervising the 1099 Federal Reporting Process
- Supervise staff that review, correct and file the annual 1099 Information Returns that are paid to entities through SFS.
- Ensure compliance with IRS regulations.
- Monitor the 1099 Help Desk functions.
- Monitor incoming customer questions that come through the FedRep mailbox.
- Supervise staff assigned to customer service.
- Schedule work and set work priorities to ensure adherence to deadlines requested by the business unit or set by the supervisor.
- Updating vendor records to effect the most complex changes including transactions reflecting mergers, acquisitions, and divestitures.
- Work with Bureau staff to effectuate the most complex changes to vendor records.
- Ensure adequate evidence is provided to support major changes to vendor file information such as name changes due to mergers, acquisitions or divestitures.
Additional Comments Desired Competencies:
- Communication – Candidate must: listen effectively; effectively answer questions; speak in a positive, professional tone; confidently speak about accomplishments/likes/dislikes/frustrations; and demonstrate ability to problem solve effectively.
- Leadership – Candidate must: demonstrate ability to overcome obstacles; willingly take on challenges and effect change; demonstrate ability for problem solving; understand basic problem solving concepts; understand own role/responsibility within a team.
- Self-Development – Candidate must be: receptive to improvement opportunities; enthusiastic about training opportunities; interested in career growth; and able to learn quickly from mistakes
- Technology – Candidate must: display an aptitude for computer fundamentals; be familiar with Microsoft applications and Internet resources; and adapt well to technological change
- Work Ethic – Candidate must be energetic and enthusiastic, interested in this particular position, professional and intelligent. Candidate must demonstrate initiative.
Some positions may require additional credentials or a background check to verify your identity.
Email Address recruit@osc.state.ny.us
Address
Street Office of Human Resources
110 State Street
Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than July 31, 2015. Please reference Item #1459
– GOER-JP when responding.
When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.