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Review Vacancy

Date Posted 07/20/15

Applications Due07/31/15

Vacancy ID22440

AgencyState Comptroller, Office of the

TitleOffice Assistant 3 (Calculations)

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address 110 State Street

City Albany

StateNY

Zip Code12236

Minimum Qualifications Interested candidates must currently be reachable on the Office Assistant 3 (Calculations) eligible list OR be eligible to transfer under Section 70.1 of the Civil Service Law.
70.1 Transfer:
To be eligible for a 70.1 transfer, an individual must have one year of permanent competitive service in a qualifying title allocated to a salary grade 12 or above.

Duties Description - Working with & communicating with Business Units and vendors to resolve issues and ensure the vendor file data is current.
- Demonstrate strong communication and customer service skills.
- Maintain open communication with Business Units and vendors to ensure operational issues are addressed timely.
- Ensure the vendor file is accurate and reliable. Some tasks may be delegated to subordinates.
- Provide support to the Vendor Audit Team by performing a wide variety of program activities and tasks to support the work of professional and technical positions.
- Supervising the Maintenance of Vendor Data
- Supervise staff assigned to vendor maintenance activities, such as contact changes or address changes.
- Plan and carry out audit of vendor file fields (e.g. bank account, addresses, payments) to ensure correctness and consistency with OSC policies in the Guide to Financial Operations (GFO) manual.
- Ensure accurate, reliable vendor information that is ultimately used to authorize payments.
- Produce statistics for management to track progress, identify backlogs, etc.
- Supervising the 1099 Federal Reporting Process
- Supervise staff that review, correct and file the annual 1099 Information Returns that are paid to entities through SFS.
- Ensure compliance with IRS regulations.
- Monitor the 1099 Help Desk functions.
- Monitor incoming customer questions that come through the FedRep mailbox.
- Supervise staff assigned to customer service.
- Schedule work and set work priorities to ensure adherence to deadlines requested by the business unit or set by the supervisor.
- Updating vendor records to effect the most complex changes including transactions reflecting mergers, acquisitions, and divestitures.
- Work with Bureau staff to effectuate the most complex changes to vendor records.
- Ensure adequate evidence is provided to support major changes to vendor file information such as name changes due to mergers, acquisitions or divestitures.

Additional Comments Desired Competencies:
- Communication – Candidate must: listen effectively; effectively answer questions; speak in a positive, professional tone; confidently speak about accomplishments/likes/dislikes/frustrations; and demonstrate ability to problem solve effectively.

- Leadership – Candidate must: demonstrate ability to overcome obstacles; willingly take on challenges and effect change; demonstrate ability for problem solving; understand basic problem solving concepts; understand own role/responsibility within a team.

- Self-Development – Candidate must be: receptive to improvement opportunities; enthusiastic about training opportunities; interested in career growth; and able to learn quickly from mistakes

- Technology – Candidate must: display an aptitude for computer fundamentals; be familiar with Microsoft applications and Internet resources; and adapt well to technological change

- Work Ethic – Candidate must be energetic and enthusiastic, interested in this particular position, professional and intelligent. Candidate must demonstrate initiative.

Some positions may require additional credentials or a background check to verify your identity.

Name Joanne Pirfo

Telephone (518) 474-1924

Fax (518) 486-6723

Email Address recruit@osc.state.ny.us

Address

Street Office of Human Resources

110 State Street

City Albany

State NY

Zip Code 12236

 

Notes on ApplyingInterested candidates should submit a cover letter and resume to recruit@osc.state.ny.us no later than July 31, 2015. Please reference Item #1459
– GOER-JP when responding.

When responding, please include the reference number and letters listed in this section. The GOER ID # should not be included.

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