Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 08/18/15

Applications Due09/01/15

Vacancy ID23063

NY HELPNo

AgencyTaxation & Finance, State

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $45573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? Yes

Mandatory overtime? No

Compressed workweek allowed? Yes

Telecommuting allowed? No

County Albany

Street Address W.A. Harriman State Office Campus

City Albany

StateNY

Zip Code12227

Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent status as a Secretary 1

-OR-

In a title designated appropriate for Section 70.1 transfer of the Civil Service Law.

-OR-

Reachable on appropriate Civil Service eligible list.

Duties Description The incumbent of this position must be able to perform the following essential functions:

1. Manage and coordinate day-to-day administrative and secretarial activities for the office.

2. Open, review, sort and distribute incoming mail and review outgoing correspondence for spelling and grammar accuracy making sure all supporting schedules are attached and ensuring bureau standards are met.

3. Transmit instructions from supervisors to appropriate staff orally, in writing or electronically and follow-up to see that instructions are followed and deadlines met.

4. Schedule meetings, manage and maintain calendar and arrange conferences as required.

5. Answer the telephone, respond to questions and refer calls requiring technical knowledge to appropriate staff.

6. Design, set up and maintain electronic and hard-copy filing systems.

7. Maintain and update office procedure manuals, accounting procedures manuals, external and internal financial reporting lists, roster and organization charts.

8. Make travel arrangements and lodging reservations.

9. Using the PC, proficient keyboard skills are required in order to type reports, memos, letters and other documents, including monthly reports, organization charts and floor charts.

10. Produce various ad hoc reports.

11. Maintain the Management Information System and first line analysis of production and inventory tracking reports generated by the system.

12. Must be able to meet the Department’s time and attendance rules and regulations

Additional Comments Work hours to be determined.

Some positions may require additional credentials or a background check to verify your identity.

Name Brenda Attanasio

Telephone 518-402-3612

Fax

Email Address Brenda.Attanasio@tax.ny.gov

Address

Street W.A. Harriman State Office Campus

Bldg 8, Room 226

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingQualified and interested candidates should submit a letter of interest and resume. Candidates should include their SSN with their letter of interest in order to confirm their eligibility for transfer

Printable Version