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Review Vacancy

Date Posted 08/21/15

Applications Due09/04/15

Vacancy ID23141

NY HELPNo

AgencyTaxation & Finance, State

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address W.A. Harriman State Office Campus

Building 8

City Albany

StateNY

Zip Code12227

Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent service as a Secretary 1,

-OR-

Reachable on the appropriate Civil Service eligible list;

-OR-

NYS employees with one year or more of permanent or contingent permanent service in a title that is eligible to 70.1 transfer to Secretary 1 under Civil Service Law.

Duties Description Under the supervision of a Secretary 2 in the Contact Center Division, the incumbent will perform the following duties:

• Manage and coordinate the principal day-to-day administrative and secretarial activities for the office.

• Screen correspondence and telephone calls in accordance with office procedures; refer technical matters to the appropriate program staff.

• Communicate effectively with internal and external (other state agency) customers, both verbally and in writing.

• Manipulate an alphanumeric keyboard to use and navigate various computer systems and applications.

• Maintain tracking systems for correspondence and assigned projects; set and meet deadlines for responses; develop and prepare reports.

• Design, set up and maintain filing systems and work flows for electronic and hard copy data for the office.

• Perform administrative tasks such as scheduling meetings; making travel arrangements; maintaining calendars; recording and distributing meeting minutes; and evaluating priorities.

• Adhere to the Department's time and attendance rules and regulations.

Additional Comments Work hours to be determined. The Department of Taxation and Finance screens all prospective employees to ensure compliance with income tax filing requirements for the three previous tax filing years. Candidates, who are not current Department employees, are required to complete and sign Form HRM-241, Validation of Tax Compliance. Candidates who are not in compliance with filing requirements cannot be offered a position with the Department.

Some positions may require additional credentials or a background check to verify your identity.

Name Cynthia Justice

Telephone 518 591-1997

Fax

Email Address Cynthia.Justice@tax.ny.gov

Address

Street W.A. Harriman Campus

Building 8, Room 900

City Albany

State NY

Zip Code 12227

 

Notes on ApplyingPlease provide SSN in order to determine eligibility.

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