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Review Vacancy

Date Posted 08/24/15

Applications Due09/04/15

Vacancy ID23192

NY HELPNo

AgencyHomeland Security and Emergency Services, Division of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Onondaga

Street Address 10 Alder Drive

City Syracuse

StateNY

Zip Code13057

Minimum Qualifications This is a transfer opportunity for a current State employee with permanent competitive service as a Secretary 1.

OR

70.1 Transfer:
One year of permanent competitive or 55 b/c service in a clerical, secretarial or keyboarding title, SG-9 or higher and demonstrate adequate keyboarding skills by prior service in a keyboarding title or successful completion of a Keyboard Specialist performance test.

Duties Description • Provides administrative support to the OEM Field Response Office.
• Drafts responses to correspondence.
• Implement tracking system for all correspondence to the OEM Field Response Office including electronic transmissions.
• Schedule and reconcile travel arrangements for employees.
• Screen and direct telephone calls.
• Manage staff calendars and travel for the Field Office.
• Maintain files, make copies, scan, email and other secretarial/office support activities.
• Develop and maintain updated office procedure manuals.
• Prepare reports and presentations for Executive staff.
• Special projects support as necessary.
• Set up and coordinate meetings for Field Response Office with Local/Community Officials.
• Act as liaison for the office among executives, staff, Albany OEM and the public.
• Coordinates the administrative activities of the Syracuse Field Office.
• Support emergency operations during times of emergency and disasters from state field offices and/or county/local deployments.
• Monitor and track financial activities associated with the operation of the office.

Additional Comments Note: Work schedule may vary based on operational need.

Some positions may require additional credentials or a background check to verify your identity.

Name Jennifer Fryer

Telephone 518-473-5282

Fax 518-486-1631

Email Address HRresumes@ogs.ny.gov

Address

Street NYS Office of General Services, HRM

40th Floor Corning Tower, Empire State Plaza

City Albany

State NY

Zip Code 12242

 

Notes on ApplyingPlease submit cover letter along with a clear and concise resume detailing how you meet the minimum qualifications for this position as listed in Specifics and indicate the Vacancy ID number for which you are applying.

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