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Review Vacancy

Date Posted 08/25/15

Applications Due09/09/15

Vacancy ID23211

AgencyAddiction Services and Supports, Office of

TitleOffice Assistant 3

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Alcoholism and Substance Abuse Services

1450 Western Ave.

City Albany

StateNY

Zip Code12203

Minimum Qualifications Permanent status as an Office Assistant 3, G-14 and eligible for transfer, OR Eligible to transfer via 70.1 of the Civil Service Law.

Duties Description Supervise the daily operations of the Purchase Unit including one subordinate staff. Ensure that all purchases are supported by approved purchase requisitions (PRs), contain all required backup documentation, and follow all rules and regulations established by the Office of Alcoholism and Substance Abuse Services (OSAS), Office of General Services (OGS) and the Office of State Comptroller (OSC) and other control agencies where applicable. Ensure that PRs are correctly entered into the Statewide Financial System (SFS) and work closely with Business Services Center to resolve any purchase order creation issues. Utilize the Citiank Visa Purchasing Card for the purchasing of commodities from vendors who accept the Visa card following all related rules and regulations. Perform monthly visa reconciliations within the SFS system. Work with the Payments Unit staff to ensure appropriate PRs are received, required purchase orders are completed and receiving is obtained so that payments can be made on a timely basis. Work with the Budget Unit to ensure appropriate funding is available and correct coding is utilized for PRs. Prepare various monthly bank account reconciliations required by the Treasury. Ensure that all records within the unit are accurately kept in an orderly fashion, and fulfill the requirement of the agency and OSC. Other duties as required.

Additional Comments Free Parking.

Some positions may require additional credentials or a background check to verify your identity.

Name Gladys Kreis, Senior Personnel Administrator

Telephone (518) 457-7676

Fax (518) 457-4880

Email Address Gladys.Kreis@oasas.ny.gov

Address

Street NYS Office of Alcoholism and Substance Abuse Services

1450 Western Ave.

City Albany

State NY

Zip Code 12203

 

Notes on ApplyingIf interested, please submit a cover letter and your current resume.

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