StateJobsNY

NY HELPNo

AgencyAttorney General, Office of the

TitleAgency Program Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Civil Recoveries Bureau

The Capitol

City Albany

StateNY

Zip Code12224

Minimum Qualifications Open to NYS employees with one year of permanent or contingent permanent status as a Agency Program Aide or in a title designated appropriate for Section 70.1 transfer of the Civil Service Law. Candidates reachable on the eligible list for this title will be considered through a canvass and do not need to apply.

Duties Description • Prepare financial reports for the Bureau, including, but not limited to monthly and annual reports.
• Process monthly Client Statements and respond to client inquiries with respect to statements.
• Respond to any special requests for statistical data from the Bureau Chief, Deputy Bureau Chief, Senior Administrative Assistant, Administrative Assistant or Civil Recoveries Unit Heads.
• Track and reconcile outstanding receivable due from client agencies.
• Review Statewide Offset batches to be posted on SilverCAR, an agency database. Be sure that reversals are completed and the report figures match the batch totals.
• Maintain a solid working knowledge of Microsoft Word, Access, Excel and SilverCAR. Will need to create, maintain, and edit databases and spreadsheets. Will need to master the fundamentals of SilverCAR and the automated process. Will need to identify potential issues that arise and be able to propose possible solutions. Provide testing for new features as they are programmed.
• Organize, coordinate, and execute Bureau projects. Monitor work flow and performance.
• Maintain accurate procedural manual for the Clerical Unit and for the Agency program Aide tasks.
• Provide backup to the Secretary 1 (Front Office) on all tasks assigned to the Secretary 1, including processing Bankruptcy documents, requests for refunds through the State Wide Offset Program, open, review and distribute the Bureau’s mail, maintain office calendar, answer the Bureau telephone, respond to questions concerning policy and procedures and refer calls to appropriate staff.
• Provide backup supervision of Clerk’s Unit and File Room. These units consist of three Office Assistant 2 positions, two Office Assistant 1 positions, one Office Assistant Keyboard 1 position, and one Investigative Aide position. Will need to learn tasks for each position over time.
• Perform other duties as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Andrew Clancy

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address Andrew.Clancy@ag.ny.gov

Address

Street Office of the Attorney General, Human Resources Managment Bureau

The Capitol

City Albany

State NY

Zip Code 12224

Notes on ApplyingPreferred method of applying is via e-mail. Please include vacancy ID #23231 in the subject line. Please be sure to include a cover letter and current resume.