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Review Vacancy

Date Posted 08/27/15

Applications Due09/11/15

Vacancy ID23267

AgencyAttorney General, Office of the

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Human Resource Management Bureau

The Capitol

City Albany

StateNY

Zip Code12224

Minimum Qualifications REACHABLE ON THE CIVIL SERVICE LIST FOR SECRETARY 1, PERMANENT OR CONTINGENT PERMANENT STATUS AS A SECRETARY 1, OR ELIGIBLE FOR TRANSFER.

Duties Description •Secretary to 7 professional level staff members. All work should be done accurately and on a timely basis.
•Draft appointment, promotion, probation, and non-select letters using Word template.
•Monitor “Investigator Jobs” electronic recruitment in-box daily; file resumes in appropriate directory.
•Fold and mail canvass letters; track responses and code Civil Service lists appropriately.
•Maintain follow-up file; retrieve and distribute materials.
•Scan large recruitment files.
•Assist Labor Relations staff by creating files and sending out certified mail upon request.
•Maintain office equipment including copier, fax, and printers.
•Manage HRM electronic calendar, and coordinate the use of conference rooms.
•Track attorney registration – on a monthly basis must check Office of Court Administration (OCA) website for any attorneys whose registration is due to expire. Notify Administrative Assistant of any late registrations. Update Attorney Registration log with new hires and remove any who have left the OAG.
•Answer the main phone line and respond to routine HR questions. Refer more complex calls to appropriate staff member.
•Greet visitors to the Bureau.
•Open and sort mail, order supplies, and maintain supply room.
•Perform other duties as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Brianna Guckemus

Telephone (518) 776-2500

Fax (518) 915-7754

Email Address brianna.guckemus@ag.ny.gov

Address

Street NYS Office of the Attorney General

The Capitol

City Albany

State NY

Zip Code 12224

 

Notes on ApplyingPlease return cover letter and current resume to Brianna.Guckemus@ag.ny.gov. Please include Vacancy ID#23267 in the subject line. Will accept faxes and mailed copies as well.

*Please note if you recently applied to Vacancy ID#22916 you do not need to apply again. Your application will be given full consideration for the position.

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