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Review Vacancy

Date Posted 08/27/15

Applications Due09/11/15

Vacancy ID23295

NY HELPNo

AgencyAddiction Services and Supports, Office of

TitleOffice Assistant 3

Occupational CategoryAdministrative or General Management

Salary Grade14

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $45018 to $54678 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 5%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address NYS Office of Alcoholism and Substance Abuse Services

1450 Western Ave.

City Albany

StateNY

Zip Code12203

Minimum Qualifications NYS employee with permanent status as an Office Assistant 3 and interested in transfer ~OR~ Reachable for permanent appointment on the current Civil Service eligible list for Office Assistant 3 (Principal Clerk, former title) ~OR~ eligible for transfer via Section 70.1 of the Civil Service Law. FOR PROVISIONAL APPOINTMENT: promotional qualifications are, one year as an Office Assistant 2 (Clerk 2, former title); or one year of permanent service in a clerical, keyboarding, or paraprofessional title allocated to Grade 7 or higher.

Duties Description The incumbent’s duties include, but are not limited to: oversight of mail room services, supply and equipment inventories, reproduction services, fleet management, liaison with the building superintendent, receipt and distribution of supplies and other equipment; work closely with OASAS staff to ensure agency policies are implemented; order supplies for the Albany stock room as required; prepare purchase requisitions for goods and services; coordinate between staff and building management related to building issues; perform timely and accurate data entry ( e.g. SFS, Equipment and Stockroom Inventory, etc.); act as the agency’s Records Management Officer to coordinate the preparation, transmission and retrieval of records with the NYS Records Center; coordinate fleet operations; work with staff and supervisors to identify and evaluate Office Services operations for cost savings measures and efficiencies as warranted; coordinate the conference room set ups and assist with set ups as necessary; supervision of Office Services unit staff; and other duties as assigned.

Some positions may require additional credentials or a background check to verify your identity.

Name Brenda Beardsley, Director of Personnel

Telephone (518) 457-7676

Fax (518) 457-4880

Email Address Brenda.Beardsley@oasas.ny.gov

Address

Street NYS Office of Alcoholism and Substance Abuse Services

1450 Western Ave.

City Albany

State NY

Zip Code 12203

 

Notes on ApplyingIf interested, please submit a cover letter, your current resume and social security number to verify your eligibility for consideration.

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