Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 09/18/15

Applications Due12/18/15

Vacancy ID23666

AgencyHealth, Department of

TitleOffice Assistant 2 -- Reference Code: DJA/OA2/22874

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Division of Epidemiology, Bureau of Immunization

Corning Tower, Empire State Plaza

City Albany

StateNY

Zip Code12237

Minimum Qualifications Current NYS employee with one year or more of permanent or contingent-permanent competitive service as an Office Assistant 2 (G9), OR a NYS employee with one year or more of permanent or contingent-permanent competitive service in a position at G7 or higher and eligible for transfer under Section 70.1 of the Civil Service Law.

Preferred Qualifications:
Experience with personal computers, including experience using Microsoft Office applications (Word, Excel, Access, and Outlook); general office experience; proofreading skills and attention to detail; excellent communication skills, including telephone skills and customer service; ability to work independently and prioritize work load.

Duties Description This position serves as the Office Assistant 2 in the Vaccine Call Center in the Bureau of Immunization, with duties related primarily to ensuring accountability and accuracy of vaccine orders placed by providers registered in the Vaccines for Children (VFC) and Vaccines for Adults (VFA) Programs. Responsibilities include: answering the Vaccine Call Center telephone, fielding questions from the general public and/or referring callers to subject matter experts; reviewing and processing vaccine orders, which includes communication with healthcare providers to ensure orders are accurately completed; processing reports of expired/spoiled vaccine from provider offices and conveying information to supervisors; entering data into the Vaccine Tracking System (VTrckS) and verifying provider demographics and vaccine return processing; tracking provider information related to vaccine purchases and expired/spoiled vaccine information and presenting information in a clear, concise format; tracking vaccine inventory related to emergency preparedness activities; tracking receipt of provider enrollment forms, both for new enrollees and during the annual renewal period, and maintaining and updating provider profiles as necessary; contacting providers to obtain and verify demographic and/or patient profile information; and performing tasks associated with mailings or faxes to health care providers including provider registration forms or other informational materials.

Additional Comments Permanent, Full-time.

Some positions may require additional credentials or a background check to verify your identity.

Name Human Resources Management Group, DJA/OA2/22874

Telephone 518-486-1812

Fax 518-473-3395

Email Address resume@health.ny.gov

Address

Street Room 2217, Corning Tower Building

Empire State Plaza

City Albany

State NY

Zip Code 12237

 

Notes on ApplyingIf you are a NYS employee: Submit your resume to the Human Resources Management Group, DJA/OA2/22874, Room 2217, Corning Tower Building, Empire State Plaza, Albany, New York 12237- 0012, or by email to resume@health.ny.gov, or by fax to (518) 473-3395 with Reference Code, DJA/OA2/22874 in the subject line. Failure to include the required information in the subject line of your email or fax may result in your resume not being considered for this position. Applications will be accepted until position is filled.

Printable Version