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Review Vacancy

Date Posted 09/23/15

Applications Due10/07/15

Vacancy ID23762

NY HELPNo

AgencyEnvironmental Conservation, Department of

TitleSecretary 1

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $37998 to $46573 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8:30 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 625 Broadway

City Albany

StateNY

Zip Code12233

Minimum Qualifications

Duties Description - Prepare and track Division/Bureau correspondence; includes review of outgoing letters/memos for proper grammar, clarity, factual correctness, and appropriate style and format.
- Develop and maintain filing systems (paper and electronic) to manage various records, documents and other information
- Provide courteous phone service and direct inquiries to appropriate staff/department/agency
- Provide general typing, filing, copying and faxing services to Division staff
- Process and track various administrative actions, including timecards, performance evaluations, travel requests, and information (FOIL, other) requests
- Perform website update and management tasks
- Manage (review, sort, prioritize) incoming correspondence and deliver to appropriate staff
- Manage staff calendars, including the scheduling of meetings
- Make travel and meeting arrangements for staff
- Maintain and update Division administrative procedures manuals, periodically reviewing procedures and suggesting changes as appropriate.
- Supervise administrative staff (Keyboard Specialist, Clerk), as appropriate and assigned
- Process invoices/vouchers for the purchase of routine office supplies/equipment and a wide range of technical supplies/equipment to support Division functions
- Assist staff with the preparation of routine FOIL requests
- Assist staff with the preparation of outreach materials
- Assist staff with the preparation of reports and with other projects
- Provide backup administrative assistance to other Division of Water Bureaus

Some positions may require additional credentials or a background check to verify your identity.

Name Megan Miller

Telephone 518-402-9273

Fax 518-402-9038

Email Address personnel@dec.ny.gov

Address

Street 625 Broadway

City Albany

State NY

Zip Code 12233

 

Notes on ApplyingPlease fax, email or mail your resume to the above. Be sure to put (#15-00253) on your resume or it may not be accepted.
Qualified candidates should send a resume and Employment Application Form #S1000
http://www.dec.ny.gov/docs/administration_pdf/empapppart1s1000.pdf

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