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Review Vacancy

Date Posted 09/24/15

Applications Due10/04/15

Vacancy ID23809

NY HELPNo

AgencyTemporary and Disability Assistance, Office of

TitleAdministrative Aide

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade13

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $42555 to $51830 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Bureau of Management Services

93 Broadway

City Menands

StateNY

Zip Code12204

Minimum Qualifications Eligible for a lateral transfer or eligible for a 70.1 transfer by having one year of permanent competitive service in an appropriate title;

OR

Candidates must be reachable on the current eligible list for Administrative Aide in Albany. Candidates who are currently on the eligible list for Administrative Aide in Albany need not submit an application for this posting unless they are applying directly as a result of the transfer qualifications listed above.

Duties Description Reporting directly to the Senior Administrative Analyst, the duties will include but not be limited to:
• Supervise staff within document services and operational support;
• Oversee OTDA office moves on site;
• Coordinate transportation for the BMS Staff Transport team;
• Perform the day-to-day activities of the OTDA Records Management to include maintaining the filing system and palletize filled boxes for shipment to the NYS Records Center;
• Act as the agency liaison between OTDA and the NYS Records Center;
• Interact verbally and through e-mail with OTDA staff of varying grade levels as well as staff from other NYS agencies;
• Assist in reviewing and revising policy and procedures manuals;
• Assist in preparing short-term and long-range work objectives and goals;
• Prepare and edit draft correspondence and other documents;
• Contract manager for OTDA’s trucking contract including ongoing Minority and Women Business Enterprise (MWBE) contract monitoring.

Additional Comments You must be a current New York State employee to apply for this position. A full-time, contingent-permanent appointment will be made. If certified by Civil Service, mandatory reemployment list candidates must be considered first for appointment to this title.
**Candidates should reference posting #15-142 when submitting your cover letter or resume for this position.** If submitting your application electronically, please reference posting #15-142 as part of your subject line.

Some positions may require additional credentials or a background check to verify your identity.

Name Recruitment Unit

Telephone (518) 402-3991

Fax (518) 474-9374

Email Address jobpostings@otda.ny.gov

Address

Street 40 North Pearl Street, 12B

City Albany

State NY

Zip Code 12243

 

Notes on Applying**Candidates should reference posting #15-142 when submitting your cover letter or resume for this position.** If submitting your application electronically, please reference posting #15-142 as part of your subject line.

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