Please note: State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting. If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.
Note: For questions about the job posting, please contact the agency that posted this position by using the contact information provided on the "Contact" tab for the position.

Review Vacancy

Date Posted 09/25/15

Applications Due10/05/15

Vacancy ID23837

AgencyInformation Technology Services, Office of

TitleAdministrative Assistant/Trainee, #COO003

Occupational CategoryI.T. Engineering, Sciences

Salary Grade18

Bargaining UnitPS&T - Professional, Scientific, and Technical (PEF)

Salary RangeFrom $52293 to $66494 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 9 AM

To 5 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address Core 4 Swan Street

City Albany

StateNY

Zip Code12210

Minimum Qualifications Open to NYS employees with one year of permanent competitive service as an Administrative Assistant OR in a title G-16 or above deemed administrative under Section 52.6 of the Civil Service Law OR in a title G-16 or above appropriate for transfer under Section 70.1 of the Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Qualifications for Administrative Assistant Trainee, NS
Also open to NYS employees in a title designated appropriate for Section 70.1 transfer to the title of Administrative Trainee 1 or Administrative Assistant Trainee 2.

Candidates with at least one year of permanent competitive service in a title allocated to G-11 or higher who have standing on the PCO or PMI eligible lists, or who have a bachelor’s degree and are active on the PATT eligible list may be eligible for transfer under the provisions of Section 70.4 of the Civil Service Law.

Candidates eligible for consideration under the Governor's Program to Hire Persons/Veterans with Disabilities pursuant to Section 55-b/c of the Civil Service Law will also be considered. Individuals certified eligible for the 55-b/c program must possess a bachelor's degree to meet the education qualifications. Please provide a copy of your letter of eligibility and a copy of your unofficial transcript with your response.

Salary range above applies to candidates appointed to Administrative Assistant, G-18. The hiring rate for candidates appointed to Administrative Assistant Trainee starts at $39,713 and is based on the candidate's salary at the time of hire. Candidates hired into the traineeship will be advanced to Administrative Assistant upon the successful completion of a two-year traineeship.


Duties Description Human Resources Liaison Activities:
• Manage personnel folders and electronic records.
• Prepare job descriptions.
• Maintain training records.
• Coordinate scheduling and assist in conducting interviews.
• Maintain a folder of HR-related forms and documents.
• Maintain folders of HR transaction related info.
• Maintain personnel transaction log.
• Update personnel rosters as needed including staff-supervisor roster.
• Coordinate the collection of HR documentation, e.g. Request to Fill (RTF) form from supervisor.
• Create Requests to Fill as directed.
• Proofread submitted documentation and return to source for correction/update as needed.
• Update submitted HR documentation with appropriate coding.
• Submit HR documentation to the Director for review/approval.
• Assist in developing organizational charts.
• Document tasks and activities within ITS to support HR management goals.

Finance
• Assist in preparing requisitions to be entered into SFS
• Track requests and approvals

Other
• Work closely with agency executives
• Maintain emergency contact information for the Program’s Business Continuity Plan
• Assist in special projects or assignments
• Handle other routine accounts, purchasing and personnel transactions

Additional Comments The position is pending Division of the Budget approval.

Some positions may require fingerprinting.

Some positions may require additional credentials or a background check to verify your identity.

Name Jill Cadoret

Telephone 518-473-0398

Fax 518-402-4924

Email Address HR.Recruitment@its.ny.gov

Address

Street NYS Office of Information Technology Services

Empire State Plaza, PO Box 2062

City Albany

State NY

Zip Code 12220

 

Notes on ApplyingTo apply, please send a cover letter and resume to the attention of Jill Cadoret and indicate that you are applying for Administrative Assistant/Trainee G-18, Ref COO003. Please clearly indicate how you meet the minimum qualifications for this position. Your Social Security number may be required in order to confirm your eligibility.

Printable Version