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Review Vacancy

Date Posted 10/02/15

Applications Due10/13/15

Vacancy ID23996

NY HELPNo

AgencyCivil Service, Department of

TitleOffice Assistant 2

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade09

Bargaining UnitASU - Administrative Services Unit (CSEA)

Salary RangeFrom $33972 to $41756 Annually

Employment Type Full-Time

Appointment Type Contingent Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.50

Workday

From 8:30 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? No

County Albany

Street Address 55 Mohawk Street

City Cohoes

StateNY

Zip Code12047

Minimum Qualifications Eligible for 70.1 transfer (current NYS employees only)

Duties Description The incumbent will report to the Office Assistant 3 in EHS’ Clerical / Front Desk Unit. The primary job duties of the position include:
• Assist the EHS Medical Director to organize and monitor pre-employment workflow.
• Adjust the daily Master Schedule in the Experior Medical Management System to reflect EHS physician and staff availability.
• Review reports and documents received from EHS consultants / contractors for completeness. Follow-up with vendors for missing information. Advise the Medical Director of issues and discrepancies in need of his attention.
• Enter receipt of medical reports from contractors in Experior computer (for tracking).
• Manage activities related to release of medical records as per HIPAA and New York State regulations, i.e. interpret request, retrieve information from medical record or other source, prepare copies and correspondence, mail as requested by individual, send request forms to persons contacting EHS via telephone, and maintain database of release of information.
• File medical records.

To be successful in this position, the incumbent should have excellent telephone and organizational skills; the ability to patiently explain policies, procedures and processes; and a level of comfort using computer applications.

Additional Comments AUTHORIZATION TO FILL THIS POSITION IS PENDING DIVISION OF BUDGET APPROVAL

Some positions may require additional credentials or a background check to verify your identity.

Name Mary Jane McGuire

Telephone 518 473-4306

Fax 518 473-4331

Email Address Resumes@cs.ny.gov

Address

Street Empire State Plaza

Agency Building 1

City Albany

State NY

Zip Code 12239

 

Notes on ApplyingPlease include on your cover letter or email how you qualify for this position.

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